Investment Banking Administrative Manager​/EA

Role Overview :
Administrative Manager

Location:

Dubai
Reporting to:
Senior Management
Role

Summary:

A broad and hands‑on role combining executive support with operational oversight, HR coordination, and office management. The position requires a highly organized and proactive individual who can manage multiple responsibilities across the business.

• Executive Support
• Diary and calendar management for senior leadership
• Travel coordination, itineraries, and expense management
• Supporting meetings, board logistics, and internal coordination
• Operations & Office Management: day‑to‑day office management, facilities oversight; vendor sourcing and management, including real estate maintenance and services; business continuity and general operational support
• HR & People: recruitment support, coordination with agencies, onboarding and offboarding processes, visa processing and renewals, health insurance administration and renewals
• Compliance & Governance: liaising with compliance auditors and external advisors, supporting regulatory requirements (DIFC, DFSA, CMA where applicable), assisting with policy and procedure updates
• Data Protection: supporting data protection processes and working with external Data Protection Officer, maintaining records and assisting with annual reviews
• CSR & Initiatives: managing and coordinating CSR initiatives and partnerships

• 10+ years experience in a similar role within financial services or a professional services environment
• Experience in DFSA regulated firms strongly preferred
• Strong organisational and multitasking skills
• High level of discretion and professionalism
• Ability to work independently and take ownership
• Arabic speaking (advantageous)

WFH on Friday and all of July & August
Immediately available