Marketing Assistant & Administrative Secretary

Job Overview

We are looking for a proactive and highly organized Marketing Assistant / Administrative Secretary to support the marketing team with daily administrative and operational tasks. The ideal candidate is detail-oriented, efficient, and comfortable managing files, documents, and coordination tasks while assisting with basic marketing activities. This role requires a structured and analytical mindset, strong organizational skills, and the ability to keep information, files, and projects well organized for the team.

• Provide administrative support to the marketing team.
• Organize and maintain digital files and folders on Google Drive; ensure all documents are properly named, categorized, and archived.
• Assist with internal coordination and follow-ups on tasks.
• Prepare reports, documents, and presentations when required.
• Manage scheduling, meeting notes, and internal communications.
• Assist with the preparation of marketing materials and presentations.
• Help organize marketing assets and photo libraries.
• Support the team in managing documents related to campaigns or projects.
• Assist with basic content formatting or simple creative tasks.
• Maintain structured tracking sheets and reports using Excel for data tracking and simple analysis.
• Prepare documents using Word and presentations using PowerPoint.

• Highly organized and detail-oriented.
• Proactive with a strong analytical mindset.
• Ability to manage multiple tasks efficiently.
• Comfortable working in a structured digital environment.
• Good knowledge of Microsoft Excel, Word, and PowerPoint.
• Comfortable using Google Drive and cloud file management.
• Strong organization and documentation skills.
• Ability to keep files, folders, and information well structured.
• Good communication and coordination abilities.

• Knowledge of Canva for basic design tasks.