Site Office Administrator​/Document Coordinator

Responsibilities

• Routine office administration, document coordination.
• Regular site visits and capable of handling scaffolding.
• Asset materials and invoice clearance.
• Assist with processing of documents, forms, mailings and materials for the purpose of disseminating information to appropriate departments across the organization.
• Coordination between site office, head office, supplier, consultant, client, etc.
• Maintain a variety of manual and computerized files and records for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintain inventories of supplies and materials for the purpose of ensuring items availability.
• Prepare a variety of documents and materials (e.g., notes, standardized correspondence, handouts, purchase requisitions, etc.) for the purpose of documenting activities, providing written references and/or conveying information.
• Process a wide variety of documents and materials (e.g., vouchers, etc.) for the purpose of disseminating information and/or payment to appropriate departments across the organization.
• Respond to inquiries from a variety of internal and external parties (e.g., staff, engineers, contractors, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Ensure proper documentation of drawings, material submission to respective authorities and maintain physical and electronic files or other organizational system.
• Operate office equipment such as photocopiers, fax machines and scanners.
• Maintain and ensure accuracy of daily Workforce Reports and ensure that daily timesheets correlate correctly.
• Promote quality achievement and performance improvement throughout the organization.
• Drive ownership of health and safety in all aspects of project execution, office and personal environment.
• Any other responsibilities as assigned by the management from time to time.

• Graduation from a recognized university.
• At least 4-5 years of working experience in project companies in Gulf region.
• Excellent communication skills.
• Excellent software skills.
• Candidates who can join immediately shall be preferred.