Executive Assistant; EA to Director
Job in
Dubai, Dubai, UAE/Dubai
Listed on 2026-06-01
Listing for:
Client of Elite Butlers Hospitality Solutions LLP.
Full Time
position Listed on 2026-06-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Role Overview
We are seeking a highly organized and dependable Executive Assistant / Personal Assistant to support the Director in managing both professional and personal responsibilities. This role requires someone who can ensure smooth day-to-day operations, coordination, and efficient time management while maintaining complete confidentiality and professionalism.
Key Responsibilities- Manage the Director’s calendar, meetings, and appointments
- Coordinate travel arrangements including flights, hotels, and itineraries
- Handle emails, calls, and correspondence on behalf of the Director
- Prepare meeting agendas, minutes of meetings, and follow-ups
- Assist with personal scheduling, errands, and lifestyle management
- Coordinate with household staff, vendors, and service providers
- Manage personal travel reservations and events
- Act as a point of contact between the Director and internal/external stakeholders
- Ensure seamless communication across teams
- Track and follow up on key tasks and deadlines
- Maintain organized records, files, and confidential documents
- Prepare reports, presentations, and basic MIS when required
- Ensure smooth documentation and filing systems
- Handle sensitive personal and business information with utmost confidentiality
- Maintain professionalism and trust in all interactions
- 3–6 years of experience as an EA/PA supporting senior leadership
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in MS Office (Excel, PowerPoint, Outlook)
- Presentable, proactive, and detail-oriented
- Prior experience in Dubai/UAE will be an advantage
- High level of reliability and ownership
- Ability to anticipate needs and solve problems proactively
- Strong sense of discretion and professionalism
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