Admin Receptionist

We are looking for an experienced female Admin Receptionist with the objective of providing effective and thorough Admin support to the company with considerable use of tact, diplomacy, discretion and judgment.

• Work under broad supervision performing a variety of administrative or executive support tasks that are highly confidential.
• Coordinate complex diary and travel arrangements, utilizing extensive forward planning and time management.
• Review and proofread documents prepared for the manager’s signature.
• Receive and screen incoming calls and visitors, determining priority matters and alerting the manager accordingly.
• Make referrals to appropriate staff or provide requested information.
• Maintain a clean and organized office environment, primarily at the reception area and other parts of the office.
• Assist with purchase order issuance and vendor coordination as required.
• Research, compile, assimilate and prepare sensitive documents, and brief the manager regarding their content.
• Liaise as required with other administrative, Finance, Operations and support staff.
• Handle records, including correspondence, complex financial reports and staff documentation.
• Submit Work Permit requests via email or online portals.
• Maximize office administration efficiency and productivity through proficient workflows.
• Maintain contact with persons in similar roles with internal and external affiliates.
• Act as liaison between the manager, subordinates or others by transmitting directives, instructions and assignments, and following up on the status of assignments.
• Create and format documentation using correct English grammar, spelling and punctuation.
• Carry out other duties as required.

• University degree essential.
• Secretarial qualification advantageous.
• Relevant experience required: minimum 3‑5 years.
• Must live in Dubai.
• Flexible on working hours.
• Smart, professional and corporate demeanor.
• Real Estate or Projects Industry background preferred or multinational experience.
• Having own UAE visa is advantageous.
• Preferred nationality:
  Filipina.