Administrative Assistant - MEA | Johnson & Johnson MedTech | UAE

Executive Administrative Assistant

Location:

Dubai, United Arab Emirates.

Job Function:
Business Support. Sub Function:
Administration & Secretarial. Category:
Business Enablement/Support.

We are seeking a highly capable, proactive, and professional Executive Administrative Assistant to support the General Manager for the Middle East & Africa region of a leading Med Tech organization. This is a critical role within the leadership office requiring exceptional organizational capability, discretion, executive presence, and the ability to operate effectively across a fast‑paced, multicultural, and highly matrixed environment.

• Manage a complex dynamic calendar across multiple time zones and stakeholders; coordinate domestic and international travel arrangements, itineraries, visas, accommodation and logistics; prioritize meetings and appointments aligned with business priorities; prepare meeting materials, presentations, agendas and briefing documents.
• Screen and manage communications on behalf of the General Manager with professionalism and discretion; track key actions, follow‑ups, and deliverables to ensure execution.
• Support coordination of regional leadership meetings, town halls, workshops and business reviews; assist in planning leadership events, customer engagements and regional conferences; coordinate across multiple functions and markets within the Middle East & Africa region; maintain strong relationships with internal stakeholders, external partners and leadership teams.
• Process expenses, purchase orders and administrative documentation accurately and on time; support onboarding coordination for new leadership team members where required; maintain confidentiality of sensitive business and organizational information; identify opportunities to improve administrative processes and ways of working; provide ad hoc support on strategic initiatives and special projects.

• Minimum 2 years’ experience in healthcare (preferred). Excellent communication, organizational and analytical skills with enthusiasm and determination to succeed. Customer focus, innovation and self‑confidence.
• Languages:
  
  Fluent English;
  Arabic is a plus.
• Leadership behaviors:
  Proactive rather than reactive; calm under pressure; solutions‑oriented; highly dependable; organized without being rigid; confident interacting with senior leaders; adaptable in a dynamic regional environment.
• Technical skill:
  Microsoft Office applications.
• Preferred skills:
  Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process oriented, Professional ethics, Travel planning, Typing.