IT Projects Coordinator

Responsibilities

• Coordinate and monitor day-to-day project activities and timelines
• Assist Project Managers in project planning, scheduling and execution
• Maintain project documentation, trackers, reports and status updates
• Coordinate with internal departments, vendors, suppliers and clients for project-related activities
• Track project deliverables and follow up on pending tasks
• Prepare meeting schedules, MOMs, Minutes of Meeting and project progress reports
• Ensure project milestones and deadlines are met
• Support in procurement coordination, resource planning and operational follow-ups
• Maintain proper records of contracts, invoices, quotations and project documentation
• Escalate project risks, delays or operational issues to management
• Assist in preparing presentations, dashboards and management reports
• Ensure compliance with company procedures, policies and project standards
• Support cross-functional teams for smooth project execution

• Strong organizational and coordination skills
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong problem-solving and follow-up abilities
• Good knowledge of project documentation and reporting
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with project management tools and ERP systems is an advantage
• Ability to work independently and collaboratively within teams
• Attention to detail and strong administrative capabilities

• Bachelor’s Degree in Business Administration, Management, Engineering, or related field
• 1–3 years of experience in Project Coordination / Project Administration / Operations Support
• Experience working in F&B, construction, engineering, IT, trading, or multi-business group environments will be an added advantage
• UAE/GCC experience preferred