Administrative Assistant

Executive Administrative Assistant

We are searching for the best talent for the Executive Administrative Assistant role to support the General Manager for the Middle East & Africa region of a leading Med Tech organization. This critical role requires exceptional organizational capability, discretion, executive presence and the ability to operate effectively across a fast‑paced, multicultural, highly matrixed environment.

• Executive Support
  • Manage a complex and dynamic calendar across multiple time zones and stakeholders.
  • Coordinate domestic and international travel arrangements, itineraries, visas, accommodation, and logistics.
  • Prioritize meetings and appointments aligned with business priorities.
  • Prepare meeting materials, presentations, agendas, and briefing documents.
  • Screen and manage communications on behalf of the General Manager with professionalism and discretion.
  • Track key actions, follow‑ups and deliverables to ensure execution.
• Leadership & Regional Coordination
  • Support coordination of regional leadership meetings, town halls, workshops, and business reviews.
  • Assist in planning leadership events, customer engagements, and regional conferences.
  • Coordinate across multiple functions and markets within the Middle East & Africa region.
  • Maintain strong relationships with internal stakeholders, external partners, and leadership teams.
• Operational & Administrative Excellence
  • Process expenses, purchase orders, and administrative documentation accurately and on time.
  • Support onboarding coordination for new leadership team members where required.
  • Maintain confidentiality of sensitive business and organizational information.
  • Identify opportunities to improve administrative processes and ways of working.
  • Provide ad hoc support on strategic initiatives and special projects.

• Minimum 2 years experience, preferably in healthcare.
• Excellent communication, organizational and analytical skills with enthusiasm and determination to succeed in a customer‑focused environment.
• Ability to speak fluent English and Arabic is a plus.
• Proactive, calm under pressure, solutions‑oriented, highly dependable, organized without being rigid.
• Confident interacting with senior leaders and adaptable in a dynamic regional environment.

Microsoft Office applications.

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing.

Same as required skills.