Officer- Digital Services

KEY RESULTS ACCOUNTABILITIES

• Create and maintain the tracking database for all office files, receipts, invoices, and payment received.
• Responsible for timely ordering and printing all office pre-printed stationery items letter-head, mailing envelopes, business cards.
• Ensure the efficient day-to-day running of the director office administrator requirements.
• To ensure all the announcements, circulars are distributed on time to all locations and staff.
• Coordinate the activities of the directors and ensure clerical works and the image of the office is presentable to the visitors.
• Performs other responsibilities associated with this position when appropriate.
• Support with clerical duties according to the demand of the director/Department workload.
• Maintain the Department employees' personnel files, in co-ordination with the Human Resource.
• To coordinate any office equipment or other maintenance works with the respective maintenance vendors.
• To generate various employee reports or records as deemed necessary.
• Report and advise the director of any changes to personnel issues, take transcriptions where required, and attend internal team meetings as necessary.
• Assist the director in all his administration functions and to carry out administrative duties as assigned in line with the SBU standards and procedures.
• Responsible to provide the required office equipment and maintenance of office supplies and assist with documentation and corresponded with other departments throughout the SBU concerning the administration issues.
• Responsible for the implementation of the annual leave and sick leave policy and the preparation of their return advices and informing the HR department for the necessary action.
• Prepare and ensure that all formalities are completed upon termination and resignation of an employee.

Diploma with 0-2 years of experience / OR High School with minimum of five years of experience.