Administrative Assistant

Job Purpose

To provide administrative, clerical, and office support across various departments, ensuring smooth operational efficiency and effective management of office functions. This role involves managing office systems, handling communications, and assisting with a wide range of administrative tasks as needed.

• Provides administrative and clerical support to various departments, performing delegated tasks to maintain operational efficiency and good customer service.
• Develops and maintains organized electronic and paper filing systems, ensuring all files are accurately labeled, dated, and compliant with data retention policies.
• Answers telephone calls, greets visitors, manages access based on scheduled appointments, and directs inquiries to appropriate staff.
• Takes minutes and attendance during meetings; finalizes, approves, and distributes meeting minutes promptly.
• Prepares departmental reports and maintains relevant databases, ensuring data accuracy, accessibility, and proper documentation.
• Receives and distributes incoming mail promptly, ensuring communication is directed to the appropriate individuals or departments.
• Organizes and maintains a tidy and safe office environment by managing filing cabinets, supplies, and ensuring compliance with data retention policies.

• Prepares photocopies, produces reports, spreadsheets, presentations, and other documents as requested.
• Requests, organizes, and manages office supplies and equipment, ensuring availability to meet staff needs.
• Enters maintenance and e-purchase requests as necessary, coordinating with relevant departments for timely resolution.
• Acts as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Other duties as assigned within the scope of the job.

Minimum of 1 year in an administrative assistant position, preferably in health care related field.