Receptionist, Administrative​/Clerical

RECEPTIONIST

Experience:

1 Year of experience in the same field.

We are looking for a Receptionist / Front Office Executive to manage front desk operations and provide administrative support. The ideal candidate should have excellent communication skills, a pleasant personality, and strong organizational abilities. Freshers and experienced candidates are welcome to apply.

• Handle the reception area in a professional, courteous and orderly manner.
• Greet all visitors to the company with care and respect.
• Handle the telephone 3CX System efficiently and transfer all incoming/outgoing calls to the concerned personnel.
• Maintain visitors log regularly.
• Ensure proper decorum is maintained at the reception area and provide all support to the visitors on their arrival.
• Prepare various reports, correspondence, memos, forms, bulletins, vouchers, requisitions, purchase orders and other material from rough drafts.
• Be responsible for handling insurance related matters such as GLPA Medical for all employees.
• Coordinate with respective officials for all other insurance related matters.
• Transcribe from verbal dictation and may take shorthand if required.
• Answer telephone calls, direct callers and take messages.
• Time and date stamp incoming documents and prepare outgoing correspondence and other materials for mailing.
• Scan and file courier slips with shipment details; coordinate with courier service representatives to send official documents and track them.
• Maintain records and a proper filing system.
• Perform other clerical duties of a similar nature.