Operations specialist

Zio Technologies is a fast-moving AV system integration firm delivering high‑end audio‑visual solutions across commercial and hospitality projects in the UAE. We work with precision — and we expect the same from our team.

We're looking for a sharp, tech‑forward Operations & Documentation Coordinator to be the operational backbone of our business. This isn't a passive admin role. You'll own the flow of information — from client communication and supplier coordination to quotation submissions and marketing documentation — with speed, accuracy, and initiative.

• Prepare, manage and maintain all project documentation — submittals, BOQs, quotations, as‑built records
• Draft and submit accurate, well‑formatted quotations to clients with fast turnaround
• Coordinate with suppliers and clients to ensure rapid, clear communication and follow‑ups
• Use AI tools (ChatGPT, Claude, Canva AI, etc.) to produce polished marketing materials, capability statements, and company profiles
• Track project milestones, deadlines and documentation status across active projects
• Maintain organized digital filing systems for all operational records
• Support the team with procurement coordination and vendor correspondence

• 1–3 years of experience in operations, project coordination, or documentation (AV, construction, or tech sector preferred)
• Confident with Microsoft Office Suite — Word, Excel, PowerPoint — this is non‑negotiable
• Genuinely comfortable using AI tools to work faster and smarter
• Excellent written English — your emails and documents require zero editing
• Detail‑obsessed — errors in quotations or documentation cost real money
• Proactive communicator who follows up without being told
• Comfortable working in a lean, high‑accountability team

• Experience with project management tools (Notion, Trello, Asana, or similar)
• Background in AV, MEP, fit‑out, or systems integration environments
• Familiarity with UAE market vendors and procurement practices