Receptionist, Administrative​/Clerical

Key Responsibilities

• Greet and assist visitors, clients, auditors, and regulatory inspectors in a professional manner
• Manage incoming calls, emails, and inquiries efficiently
• Maintain visitor logs and ensure proper sign‑in/sign‑out procedures (compliance requirement)
• Coordinate visitor access with security and relevant departments
• Schedule meetings and manage conference room bookings
• Handle courier services, shipments, and document tracking
• Support administrative tasks (filing, data entry, document control)
• Ensure reception area meets company hygiene and compliance standards
• Assist during audits by providing required documentation or coordination support

• High school diploma or equivalent (Bachelor’s preferred)
• 1–3 years of experience in a receptionist/admin role (experience in pharma or medical device is a plus)
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to maintain confidentiality and professionalism at all times

• Attention to detail (this industry lives and dies on it)
• Organizational and multitasking ability
• Professional communication
• Basic understanding of compliance and documentation control
• Customer service mindset

• Must follow company policies related to hygiene, safety, and documentation
• Professional appearance and conduct at all times
• Ability to handle high‑pressure situations (e.g., audits, inspections)