Office Manager & Personal Assistant

We’re currently supporting a fast-growing Dubai-based business that is looking to hire an exceptional Office & Operations Manager / Personal Assistant to become the operational backbone of the company.

The ideal candidate:
Immediately available or on a short notice period.

This is a high-ownership role within a founder-led environment where no two days look the same. The successful individual will play a critical role in ensuring the smooth running of both the business and the day-to-day requirements of the founders, acting as a trusted right hand across operations, administration, people processes, and executive support.

This is not a traditional office administration role.

We are looking for someone who genuinely enjoys creating structure, solving problems, taking ownership, and supporting both business and personal priorities with the same level of professionalism and attention to detail.

• Managing day-to-day office operations and administration
• Supporting employee onboarding, HR administration, and employee lifecycle activities
• Managing DMCC portals, company compliance requirements, visa processing, and free zone administration
• Coordinating suppliers, service providers, contracts, and vendor relationships
• Managing expenses, invoices, payments, and general business administration
• Supporting founders with business-related administrative tasks and operational priorities
• Assisting with personal errands and executive support requirements including travel arrangements, appointments, reservations, personal administration, and ad-hoc requests
• Coordinating calendars, meetings, travel, accommodation, and logistics for senior leadership
• Improving internal processes and helping create operational efficiencies as the business continues to scale
• Acting as a central point of coordination across employees, suppliers, partners, and external stakeholders
• Ensuring the office environment, employee experience, and day-to-day operations run seamlessly

• 5+ years’ experience within Office Management, Operations, Executive Support, or Personal Assistant positions in the UAE
• Strong experience with DMCC, free zone operations, visa processing, and UAE business administration
• Supported founders, business owners, or senior executives directly
• Comfortable balancing both corporate responsibilities and personal assistant duties
• Experience working within startup, scale-up, or founder-led environments
• Highly organised, proactive, and solutions-focused
• Can confidently work independently without constant direction
• Thrives in fast-paced environments where priorities can change quickly
• Exceptional attention to detail and a strong ownership mentality
• Immediately available or on a short notice period

We are looking for someone who naturally takes ownership, anticipates challenges before they arise, and enjoys being the person who keeps everything running smoothly behind the scenes. This role would suit someone who takes pride in supporting both the business and its founders and wants to become a genuine long-term operational partner as the company continues to grow.

Please note that only shortlisted candidates will be contacted.