Admin Executive​/Receptionist

Key Responsibilities

• Manage front office operations including welcoming visitors handling inquiries and directing them to the appropriate departments
• Operate the PBX and multi-line telephone system screen calls and efficiently route incoming communications
• Maintain sales enquiry records generate enquiry numbers in ERP Focus and Excel and coordinate with internal teams for timely follow-up
• Prepare and maintain weekly sales reports and other management reports as required
• Coordinate customer communications including sending responses and regret letters for inquiries outside the company s product range
• Manage employee attendance records and prepare monthly attendance reports for payroll processing
• Administer employee medical insurance activities including additions deletions and maintenance of insurance records
• Maintain records related to company assets including vehicle insurance Salik accounts traffic fines and employee insurance cards
• Coordinate travel arrangements including hotel bookings flight reservations transportation and visa‑related support when required
• Arrange courier services manage incoming and outgoing mail and ensure proper document handling and distribution
• Oversee office administration activities including procurement and inventory management of office supplies pantry items stationery and printed materials
• Coordinate maintenance and servicing of office equipment company vehicles and facility‑related requirements
• Prepare Local Purchase Orders LPOs and maintain records of customer and supplier purchase orders
• Maintain supplier information product catalogues compliance records and other business documentation
• Support HR Finance Sales and Management teams with administrative coordination and documentation requirements
• Perform additional administrative and coordination duties as assigned by management

• Bachelor's Degree or Diploma in Business Administration or related field.
• 2–5 years of experience in Administration, Reception, or Office Coordination roles.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience working with ERP systems (Focus ERP preferred).
• Strong communication, organizational, and multitasking skills.
• Ability to handle confidential information with professionalism.
• Experience in travel coordination, employee records management, and office administration will be an advantage.