Sales Assistant

Overview

We are seeking a dedicated and detail-oriented Sales Assistant to support the sales department and its operations in the automotive export industry. The ideal candidate will manage back-office tasks, coordinate with clients and internal departments, handle documentation, and ensure seamless communication to facilitate the sales process.

• Administrative Support:
  Provide comprehensive administrative assistance to the Sales Manager and Chief Sales Officer, including scheduling meetings, managing calendars, preparing reports, creating sales and work orders, and ensuring timely closure.
• Documentation Management:
  Handle all sales-related documentation, ensuring accuracy and compliance with company policies and export regulations.
• Client Coordination:
  Serve as a liaison between clients and reporting managers, addressing inquiries, providing timely updates, and ensuring a high level of customer satisfaction around the clock.
• Interdepartmental Communication:
  Coordinate with logistics, finance, and marketing to streamline processes and resolve issues related to the sales department and its operations.
• Data Management:
  Maintain and update client databases, sales records, and inventory lists using ERP systems and Microsoft Office applications.
• Reporting:
  Prepare and present regular reports on sales activities, client feedback, and other relevant metrics to the Sales Manager and Chief Sales Officer.

• Education:
  
  Bachelor’s degree or diploma in Administration, Management, or a related field.
• Experience:
  
  Minimum of 2 years in an administrative or assistant role within the automotive, logistics, or consultancy sectors. Experience in the automobile industry is preferred.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with ERP systems. Ability to manage complex Standard Operating Procedures (SOPs).
• Language
  
  Skills:
  
  Fluent in English; proficiency in Arabic or French is advantageous. Knowledge of Hindi or Urdu is a plus.
• Soft Skills:
  
  Strong organizational skills, attention to detail, client-facing confidence, excellent communication abilities, and the capacity to handle multiple tasks efficiently.

• Driving License:
  Required.
• Travel Requirements:
  Not at the moment.
• Interview Process:
  Two rounds — one with the Sales Manager and one with the Chief Sales Officer.