Senior Officer - Procurement; Ground Handling Services

MAIN OBJECTIVE OF ROLE

To provide detailed analysis of ground handling procurement activities and undertake the processing of high impact non-aircraft procurement products/services in line with the company’s approved policies & procedures.

• Reviews all high impact procurement products/services and collaborates with the relevant business units/departments to prepare RFPs (Requests for Proposals), RFQs (Request for Quotations), ‘Invitation to Bid/Tender’ letters, and associated documents using appropriate sources,
• Acts as the focal point for all data requests from both internal and external sources, and contributes to departmental performance reporting and data sharing initiatives.
• Produces weekly/monthly dashboards containing qualitative and quantitative analysis of the procurement department’s performance, including measurement and analysis of departmental KPI's.
• Identifies opportunities to enhance efficiency of business processes, investigates, and resolves issues related to application functionality, and provides first level support and troubleshooting.
• Reviews vendor performance and manages all necessary formalities related to contract amendments, renewals and extensions minimizing any impact on flydubai’s operations as part conducting contract lifecycle performance management.
• Reviews and analyzes all provided documentation (licenses, company profiles, financial statements, etc.) to provide input to and oversee the completion of the prequalification process on all potential vendors, ensuring adherence to flydubai’s approved vendor management policies.
• Provides a full financial evaluation of submitted proposals and presents findings to the respective approvers.
• Under the supervision of the line manager, negotiates with vendors on the submitted tenders to improve service offerings and/or reduce the associated fees or the project duration.
• Supports the line manager to manage and expand flydubai’s list of approved vendors while also improving supplier relationship management (SRM) for both current and prospective suppliers.
• Under the supervision and instructions of the line manager, manages all incoming documentation pertaining to contract performance ensuring adherence to flydubai and government regulations, and overseeing the completion of all contract actions.
• Liaises with the business user and relevant stakeholders to assist them in conducting a full technical evaluation of the shortlisted proposals.
• Ensures that all necessary award documentation (purchase orders, signed contracts etc.) are prepared to minimize the risk of delayed project delivery.
• Facilitates training sessions for end users on the approved procurement systems and processes.
• Maintains records & relevant documentations pertaining to all phases of the procurement cycle.

• Bachelor's Degree (3+ years)
• Specialized training in:
  Procurement/Supply Chain Certification (CIPS or similar)
• Fluent in English (other languages an advantage)
• Minimum of 6 years’ experience working in the procurement department in aviation industry (airline or ground handling company) in a role specializing in negotiations of Ground Handling Agreements. Operational experience in aviation would also be an advantage.
• Oracle, SAP, Access, BI, EXCEL, Crystal Report, Airpas. Procurement related ERP software. Business Intelligence Tool experience is required using the MS Office suite. Thorough understanding and expertise in data manipulation, sorting, and analysis tools (Access, Excel, SAP, BI, etc.)
• Years with qualifications: 6 - 8 years
• Completed IATA SGHA training

• Customer Focus
• Teamwork
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience & Flexibility (Can do attitude)

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.