Officer – Technical Purchasing Fly Fly

Officer – Technical Purchasing Job Description

MAIN OBJECTIVE OF ROLE: To execute the procurement of aircraft spares, tools, and materials at optimal cost by sourcing suppliers, negotiating terms, and ensuring timely delivery in line with operational requirements.

KEY RESPONSIBILITIES:

• Maintains accurate purchase order records by raising, updating, and tracking orders in accordance with company procedures.
• Manages the full procurement cycle for routine, critical, and Aircraft-on-Ground (AOG) material requirements: review requisitions, sourcing, evaluation, negotiation, order placement, and delivery follow-up.
• Coordinates with Maintenance Control Centre (MCC), Material Planning, Component Management and internal stakeholders to obtain accurate material requirements and ensure alignment with operational priorities.
• Coordinates with suppliers, Original Equipment Manufacturers (OEMs), and pool providers to obtain and analyse quotations to ensure best value and cost competitiveness, confirm availability, and monitor the delivery status of ordered materials.
• Maintains procurement documentation, including quotations, purchase orders, certifications, and supplier communications, to ensure compliance with regulatory and airworthiness requirements.
• Initiates AOG sourcing activities, including purchase, loan, and exchange, and follows up to ensure the timely resolution of AOG requirements.
• Maintains supplier records and procurement data to ensure traceability, accuracy, and compliance with company policies and approved vendor lists.
• Coordinates with logistics and stores to ensure proper shipment, receipt, and documentation of procured materials.
• Reviews supplier quotations to ensure alignment with approved specifications, contractual terms, delivery requirements, and cost control guidelines.
• Reviews supplier invoices to ensure accuracy and compliance with purchase orders, agreed pricing, and contractual conditions.
• Supports supplier performance monitoring by maintaining procurement data related to delivery performance, responsiveness, and service quality.
• Prepares purchasing reports on order status, AOG support, delivery performance, and procurement activities as required.
• Maintains organised procurement records and documentation to support internal and external audits.
• Coordinates with Engineering & Maintenance teams to ensure purchased materials meet operational and technical requirements.
• Participates in continuous improvement initiatives to enhance procurement efficiency, cost optimisation, and compliance.

QUALIFICATIONS:

• Bachelor’s Degree (3+ years)
• Bachelor’s Degree in Engineering, Aviation Management, Supply Chain, or related discipline.
• Fluent in English
• Experience in aviation materials purchasing, procurement, or supply chain activities, including purchase order management, supplier coordination, and AOG support within an airline, Maintenance Repair and Overhaul (MRO), or aviation-related organisation.
• Knowledge of aviation ERP or maintenance systems such as AMOS, TRAX, or equivalent, and proficiency in Microsoft Excel or inventory planning tools.
• Years with qualifications: 3 – 5 years
• Relevant aviation or supply chain certifications are an advantage.

COMPETENCIES:

• Customer Focus
• Team work
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience and Flexibility (Can do attitude)

ISR REQUIREMENTS:

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.