Senior Fulfillment Assistant

Key Accountabilities

• Goods Receipt Management
  :
  Ensure that all received goods meet specified requirements regarding quality, quantity, expiry dates, and hygiene. Maintain appropriate stock levels according to operational needs and issue items based on departmental requisitions.
• Ad Hoc Requirements
  :
  Address all departmental requests promptly and ensure they are fulfilled according to specified requirements.
• Petty Cash Control
  :
  Manage petty cash effectively, ensuring that all purchases are supported by proper documentation for accounting purposes.
• Food Storage Compliance
  :
  Ensure that food items are stored in designated areas and minimize exposure to unacceptable temperature and humidity levels, adhering to established hygiene standards.
• Requisition Oversight
  :
  Review all requisitions for purchase orders from operating departments during your shift and forward them to the Supervisor for approval.
• Documentation Management
  :
  Ensure that all issuance and receipt transactions within the W&D Division are properly documented. Maintain a first-in, first-out (FIFO) approach to minimize food wastage.
• Equipment Handling Procedures
  :
  Follow established procedures for receiving, issuing, and transferring airline equipment (including fragile, perishable, chilled items) while accurately posting daily operations to stock cards.
• Document Filing
  :
  Organize and file all documents according to departmental systems to ensure easy traceability and retrieval when needed.
• Staff Supervision
  :
  Monitor staff performance during shifts to ensure efficient operations and adherence to work schedules.
• Quality Policy Implementation
  :
  Apply the Quality Policy and Quality System in line with ISO 9001:2000 standards, executing responsibilities according to departmental procedures while upholding the EKFC Quality Policy.

  Description :
  Key Accountabilities

  Ensure that goods received are as per the required specifications (quality, quantity, expiry date and hygiene), the stock levels are maintained appropriately for all items in accordance with operational needs and items are issued as per the different section’s requisitions.

  Ensure all adhoc departmental requirements are supplied as per the department requirement specs and time.

  Control the petty cash and assure that proper documentation is supporting every purchase for accounting purposes.

  Ensure that food items are stored in their proper designated storage areas and that any required exposure of these items to unacceptable temperature and humidity levels is minimized in accordance to the company's established hygiene requirements.

  Check all requisitions for purchase orders originating from the operating departments during his/her shift and forward the same to the Supervisor for further approval.

  Ensure that proper documentation supports the issuance and receipt transactions passing through the W&D Division. Ensure control the storage and issuance of food products in a
  * first in, first out
  * basis as to minimize wastage.

  Ensure proper procedures are adhered to when receiving, issuing, uplifting and transferring airline equipment (i.e. Fragile, perishable, chilled, food items and equipment) and the daily posting of all operations to stock cards.

  File all documents as per the departments filing and record keeping system to ensure easy traceability and recovery of documents whenever required.

  Supervise staff performance during his/her shift and ensure efficient operations by monitoring the work schedules.

  Apply the Quality Policy and Quality System established in accordance with ISO 9001: 2000 international standards and execute his responsibilities according to the department work procedures while reflecting EKFC Quality Policy.

  Essential Requirements and Competencies
  
  Education:
  
  Higher Secondary School Certificate or an equivalent qualification.

  Communication
  
  Skills:
  
  Strong verbal and written communication abilities are essential.

  Language Proficiency:
  Proficient in spoken and written English.

  Computer Literacy:
  Familiarity with computer applications and software is required.

  Experience:
  
  A minimum of 5 years of experience in Stores Management, including at least 2 years in a supervisory role.