Expansion Event Coordinator

About the job

We are looking for a highly organized and culturally agile Expansion Events Coordinator to drive the physical presence of our Expansion Team. In this role you will be the operational backbone for our international growth, serving as a critical partner to our Expansion Managers in each country.

You will play a pivotal role in the end-to-end execution of a diverse event portfolio, ranging from conferences, workshops, summits and brand sponsor ships to large-scale international conferences. Notably, you will provide direct support for the department, ensuring these world‑class gatherings are executed with precision.

• End‑to‑end execution: lead the coordination of international events from initial concept and booth design through to on‑site execution and post‑event reporting.
• Stakeholder management: act as the primary liaison between global venues, vendors, and internal stakeholders to ensure seamless service delivery.
• Logistics & operations: master the "fine print" by managing complex calendars, scheduling cross‑functional meetings, overseeing intricate travel, event logistics, finance & budget coordination.
• Financial oversight: support the Expansion Team with budget reconciliation, expense tracking, and detailed performance reporting.
• Internal logistics: manage calendars, schedule meetings, and coordinate travel logistics.
• Global communication: manage both internal and external communications, ensuring the brand voice is consistent across English and Spanish‑speaking markets.

• Bachelor’s degree in Event Management or Bachelor’s degree in Hospitality & Tourism Management.
• Willingness and availability to travel when required.
• 5+ years of proven success in global corporate events or the professional event industry.
• Native or full professional proficiency in English and Spanish; bonus points if you speak Italian.
• Advanced proficiency in Google Suite and Microsoft Office, with the ability to quickly adopt new project management tools.
• Solid grasp of budgeting, invoicing, and expense management.
• Adaptability: a "no task too big or small" mindset, comfortable moving from high‑level sponsorship strategy to the ground‑level execution.