Manager Inland Procurement

Overview

We are looking for a Manager Inland Procurement – Arabian Gulf & Saudi Arabia, to join our Procurement team, based in Dubai, United Arab Emirates. Role

Reports to:

Senior Manager Inland Procurement. Overall

Job Purpose:

Develop Inland Procurement Strategy for the assigned Area/s in collaboration with Area and Hapag-Lloyd Strategy 2030. Lead Inland Sourcing activities during tenders and contract renewals. Proactively and effectively seeks out most qualified vendors and supports in the selection of the most cost-effective distribution of vendors to benefit both customer service levels and the company's bottom line. Apply Procurement processes and tools for the selection of vendors in line with Hapag-Lloyd Global Procurement Guideline.

Observe TCO / TVO (Total Cost of Ownership / Total Value of Ownership). Ensure Hapag-Lloyd Code of Conduct and Compliance Policies are followed during procurement activities. Responsible for the Contract Signing and Administrative activities in accordance with the RME/Global procedures and guideline. Responsible for ensuring new Suppliers are onboarded and contracted rates updated by QSC in a timely manner. Responsible for managing and monitoring monthly costs and Savings initiatives by ensuring accuracy in the CCM and other Cost/Savings Reports in through coordination with RME Contract Manager and RME Controlling.

Responsible for actualization of savings initiatives through effective coordination and flowshare monitoring with Area and QSC Ops. Support other procurement related activities in the Area and Region.

• Category Strategy: Develop Inland category strategies and playbooks from geographical and supplier segmentation perspectives. Provide input and local expert knowledge into the Hapag-Lloyd procurement strategy as well as the development of tools and methods for the global organization. Maintain regular contact with relevant stakeholders to gather and provide information and ensure information exchange with relevant internal and external interfaces.
• Cost optimization: Secure best-in-class costs for procured services and goods on a Total Cost basis. Ensure highly competitive pricing and low-risk contracts. Monitor relevant cost factors influencing purchasing volume to secure transparent cost developments in the markets.
• Tendering: Develop negotiation plans, strategies and execute sourcing projects and contract renewals. Prepare, negotiate and conclude rate agreements and frame contracts based on cross-functional input and in alignment with Area, Region and/or HQ-functions prior to tender/contract renewals.
• Supplier selection and supplier management: Select the most competitive suppliers based on quality and cost parameters in alignment with cross-functional requirements and with Area/Region/HQ functions (if applicable). Evaluate and develop supplier performance to secure high-performance service. Perform risk management for the supplier base and markets to secure sustainable performance. Manage contracts post-sourcing to maximize contractual values and mitigate risks. Prepare and execute supplier performance evaluations and meetings as per the annual supplier performance management calendar.
  
  Work closely with Supplier Management to continuously develop and monitor supplier performance levels and adherence to contractual KPIs and service levels.
• Supplier Sustainability: Support implementation of global sustainability initiatives and drive joint initiatives with suppliers.
• Controlling and Reporting: Ensure high transparency and correct reporting on all levels including FCs and budgeting exercises. Document, measure and report savings and cost increases based on the company KPI methodology. Follow the Four-Eye principle for contractual savings validation via Regional Controlling and obtain approval via the relevant functional L4/L3 before finalizing tenders/contracts. Monthly monitoring of Tender Flow Share assignment to approved vendors and take corrective measures when deviations occur.
  
  Act as RME Procurement Point of Entry for BU and FC exercises coordinating cost changes across all spend categories.
• Methods, processes, systems and governance: Roll out methods, tools and systems within the Areas according to Global Procurement and Region Procurement regulations. Drive e-procurement implementation and digital solutions to modernize the procurement function. Implement and monitor relevant legal requirements. Act as a point of escalation relating to contractual disputes and issue resolution. Manage day-to-day contractual/supplier risk and opportunity assessment.
• Contract Administration: Implement contracts as per HL Global boiler plates. Liaise with suppliers and internal stakeholders (Legal, CIRM, Operations and other relevant stakeholders) for any deviations to the boiler plate. On conclusion of contract discussions, ensure contracts are signed, sent to suppliers and liaise with RME Contract Manager for storage and upload of contracts into Coupa / Shared…