Conference Producer | Ventures Connect

Role Overview

This is an exciting opportunity to join a fast‑growing, agile business that creates highly tailored, flagship industry events recognised as some of the most reputable and influential platforms in the region. Working across established and rapidly expanding events in the UAE and Saudi Arabia, the Conference Producer will play a key role in shaping world‑class agendas, connecting with senior industry leaders, and delivering high‑value experiences for delegates, sponsors, and stakeholders.

This is a full‑time role within a dynamic, entrepreneurial, and fast‑paced team environment, offering hybrid working flexibility, direct exposure to major regional industries, and significant opportunities for professional development and career growth as the business continues to expand.

• Help research industry trends, market developments, and audience needs
• Help develop commercially viable conference agendas and event concepts
• Identify key discussion topics and emerging market opportunities
• Conduct competitor analysis and market mapping of industries into buyer and seller chains
• Research and build databases of target individuals suitable for speaking at events or attending advisory board meetings
• Identify targets according to:
• Seniority level (e.g. CIO, CTO, CSO)
• Geographic focus
• Major companies within target markets
• Client recommendations

• Identify, approach, and secure senior‑level approved speakers and industry experts
• Invite, follow up, and confirm approved speakers via Linked In, email, and phone
• Achieve agreed monthly speaker confirmation targets across assigned events
• Build and maintain strong relationships with speakers, sponsors, clients, and industry stakeholders
• Manage and maintain accurate speaker invitation trackers at all times
• Keep live event agendas updated with confirmed speakers and allocated sessions
• Collect professional bios and high‑resolution speaker photos immediately upon confirmation
• Ensure event websites are continuously updated with speaker profiles and agenda changes
• Act as the main point of contact for all speaker communications regarding:
• Event participation
• Session content
• Travel and accommodation arrangements
• Event logistics and queries
• Assist with speaker travel budget allocation where required
• Collect and organize speaker documentation needed for local event licensing procedures
• Send detailed speaker briefing documents covering both content and logistics
• Ensure speakers are fully briefed and event‑ready at least two weeks before the event
• Organize and attend Meet the Panel briefing sessions for moderators and panelists via Zoom or Microsoft Teams
• Ensure moderators distribute final discussion workflows ahead of sessions

• Invite and secure approved advisory board participants through Linked In, email, and phone outreach
• Secure targeted attendance numbers for advisory board meetings conducted via Zoom or Microsoft Teams
• Coordinate meeting logistics including:
• Sending Teams/Zoom invitations
• Distributing agendas in advance
• Managing confirmations and reminders
• Attend and record advisory board meetings where applicable
• Maintain accurate attendee records including:
• Names
• Job titles
• Company details
• Contact information
• Export and manage attendee data from meeting platforms where required
• Collect attendee bios and high‑resolution photos and ensure prompt website updates

• Manage event timelines, production schedules, and key deliverables
• Coordinate closely with sales, marketing, sponsorship, and operations teams
• Ensure all program content and speaker deliverables are completed on time
• Maintain high standards of organization and communication throughout the production cycle
• Support onsite event delivery and attend events where required
  
  Assist the Content Director with ad hoc research, production tasks, and event support

• Work closely with the marketing team to support event promotion and audience engagement campaigns
• Prepare marketing brief for each event including event background, elevator pitch, target audiences, why they should attend, marketing taglines and agenda topics and…