Operations Support Specialist; JAFZA, Oil & Gas, Finance and Operations

Operations Support Specialist – Dubai

This role plays a key part in supporting operational and financial processes, ensuring accurate cost tracking, reporting, inventory management, and coordination across multiple business functions. The successful candidate will act as a vital link between operations and management, supporting project cost monitoring, accruals, unbilled revenue tracking, customer billing activities, and operational reporting.

• Support and monitor accounting-related processes, including accounts receivable, accounts payable, costing, inventory, and general financial reporting.
• Assist with cost tracking, revenue forecasting, monthly accruals, flash reporting, and month-end reporting activities.
• Monitor purchase orders, freight costs, supplier invoices, and related operational expenditures.
• Track operational orders and associated costs from request initiation through invoice receipt and processing.
• Prepare and maintain weekly cost and operational reports for management review.
• Provide administrative support to the operations team as required.

• Maintain visibility and control of inventory transactions and inventory flow within company systems (JDE, Hubble, TAT and other ERP systems).
• Support purchasing and goods receiving activities.
• Ensure accurate record keeping and documentation within company systems and shared drives.
• Establish equipment status recaps and turnaround time (TAT) reports.
• Work closely with cross‑functional teams to ensure efficient business operations.

• Utilize ERP and reporting systems to support operational workflows and reporting requirements.
• Monitor operational data and ensure timely and accurate reporting.
• Assist in maintaining process efficiency and continuous improvement initiatives.

• Bachelor’s Degree or equivalent qualification.
• Preferred degree in Accounting, Finance, Business Administration, or a related discipline.

• Minimum 3–5 years of relevant experience in operations support, finance, accounting, inventory control, or related functions.
• Experience with purchasing processes and goods receiving activities.
• Familiarity with ERP systems and reporting tools.
• Experience with Quality Systems, Quality practices, and Continuous Improvement.
• Ability to read and interpret documents such as safety rules, finance policies, and procedure manuals.
• Process Inspection Competency Certification (or familiarity).
• Reporting and accountability to receive accurate information.
• JAFZA experience is an advantage.

• Strong analytical and problem‑solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office applications and business systems.
• Strong organizational and planning skills.
• Ability to work independently and as part of a team.
• Attention to detail and commitment to accuracy.
• Leadership mindset with a proactive approach to continuous improvement.
• Fluent in English, both written and verbal.