Contracts Executive

Role Overview

The Contracts Executive plays a key supporting role in managing the organization’s contractual activities across its portfolio of brands and business units. This position is responsible for the day-to-day drafting, reviewing, and administration of contracts, ensuring that all agreements are accurately documented, properly executed, and compliant with company policies and applicable regulations. The ideal candidate is detail‑oriented, organized, and capable of working across multiple concurrent contracts with minimal supervision.

• Contract Drafting – Draft, review, and revise a wide range of commercial contracts including service agreements, supplier contracts, vendor agreements, NDAs, and framework contracts; ensure accuracy, legal soundness, and alignment with company templates; identify gaps and recommend revisions; incorporate negotiated amendments with proper version control; maintain an up‑to‑date library of standard templates and clauses; assist in preparing contract summaries and obligation trackers.
• Contract Administration – Support the entire contract lifecycle from initiation through execution, performance monitoring, renewal, and close‑out; maintain a comprehensive, organized repository, track key dates, renewals, expiries, notice periods; issue timely alerts; coordinate approvals and signature workflows; monitor performance milestones; flag non‑compliance to the Contracts Manager.
• Compliance – Assist in ensuring all contracts comply with applicable UAE laws, regulations, and corporate governance requirements; document contractual risks and liabilities; maintain records for audit readiness; support dispute resolution by locating documentation and preparing summaries for the legal team.
• Tender Procurement Support – Prepare and coordinate tender documents (RFPs, RFQs, etc.) in line with procurement standards; track deadlines and coordinate cross‑functional input; maintain tender documentation and assist with post‑bid reviews.
• Supplier & Vendor Coordination – Administer supplier and vendor contracts, track delivery against SLAs, flag performance issues; liaise with procurement, operations, and finance; prepare materials for supplier performance review meetings.
• Reporting – Prepare regular contract status reports covering active agreements, upcoming renewals, expiries, and outstanding actions; maintain logs of amendments, extensions, and variations; support the Contracts Manager in producing management reports on portfolio performance.

• Minimum 2–4 years of experience in contracts administration, commercial support, legal administration, or a procurement/finance role with strong contracts exposure.
• Bachelor’s degree in Business Administration, Law, Finance, Supply Chain Management, or a related field.
• Experience with in the automotive, fleet, car rental, or related sectors is preferred but not mandatory.
• Solid understanding of contract structures, commercial terms, and legal language; ability to identify risks and discrepancies.
• Strong drafting and writing skills with exceptional attention to detail and accuracy.
• Well‑organized with the ability to manage multiple contracts and deadlines simultaneously.
• Professional, discreet, and capable of handling confidential information appropriately.