Freelance In-Person Event Specialist UAE

Overview

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Dubai, UAE to help us manage the logistics of upcoming in‑person events held live at a city near you. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to build in a start‑up tech environment.

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefiting local nonprofits. With its proprietary library of team‑based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders with highly scalable, culturally appropriate content for purpose‑driven employee and client engagement.

Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Our team will set you up for success by coordinating all event details, shipping event materials, and arranging staffing for each event. You will be our day‑of hands‑on ground: serve as onsite Event Coordinator for engaging, team‑building, social impact activities that support a great cause.

Event Preparation:
Join virtual planning meetings with the corporate partner, nonprofit partner, Visit.org event host, and event coordinators. Take ownership and responsibility of in‑person events: be onsite to set up, align with the onsite team, tear down, clean site areas, problem‑solve, and ensure high‑quality customer experience. Serve as the Visit.org representative, leader, and problem solver.

Align roles and responsibilities with the onsite team – event host, nonprofit organization, venue, additional staff, and corporate partner. Manage the check‑in process for in‑person events, providing a warm and friendly welcome to guests. Problem‑solve issues such as missing supplies, late staff, technology challenges, etc., and, when necessary, elevate issues to the Events Team. Send consistent updates, photos, and videos to the Events Team throughout the event, and break down after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.

Pack supplies and add shipping labels, which may include loading boxes.

Competitive hourly rate. The chance to do meaningful and impactful work. The opportunity to meet with social impact‑minded individuals. A chance to build your experience for your résumé. Potential for recurring freelance employment with Visit.org.

Fluency in English and strong communication skills. Based in Dubai, UAE. Schedule flexibility with availability to work on a contract‑per‑event basis, as needed.

Experience in complex, large‑scale events and smaller executive‑level intimate events. Demonstrated experience in executing events at the highest level and continuously raising the bar on content and the customer experience.

Resourcefulness, grace under pressure, and solutions‑mindedness in ambiguous situations. Quick thinker, able to problem‑solve on the fly. Self‑starter who is organized and detail‑oriented.

Enjoy building relationships with customers and enjoy customer service. Experience with group facilitation and managing group dynamics.

Work flexible hours, including nights and weekends, as needed. Willing and eager to travel to various areas of the local region. Super strong interpersonal and customer service skills, especially in fast‑paced situations. Able to wear many hats and take on varied tasks and projects. Comfortable being present and interacting with large crowds.

Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time.

This is an on‑location, in‑person, per‑event contract role in Dubai, UAE. This role is open only to candidates already based in Dubai, UAE. No relocation packages are offered at this time.