Branch Accountant

Role Overview

The primary responsibility entails offering Branch Accountant assistance to the 3S Facility (encompassing showroom, service, and spare parts), with direct reporting to the Finance Business Partner (FBP) for Retail operations.

• Process invoices promptly and accurately.
• Ensure adherence to AFM document processes for timely bank payments.
• Verify Revenue/Provision and Assignee clauses for accuracy.
• Audit financial documents to validate transactions.
• Maintain comprehensive records of financial operations.
• Oversee Intra and Internal Sales, including Government Sales.
• Authorize all in-house AFM sales and credit customer transactions.
• Provide daily summaries of credit invoices and sales returns, monitoring outstanding debts and reporting as necessary.

Assist Matrix managers, Sales teams, and Sales Admin with any necessary support and guidance.

• Collect and authenticate all cash, credit card, and cheque payments against invoices.
• Record all collections accurately in the SAP system.
• Monitor the petty cash float to ensure it maintains a sufficient balance.
• Review pending reimbursements and claims for submission.
• Maintain and reconcile the daily collection and petty cash fund twice daily.
• Monitor the insurance limits for cash/collection in the vault.
• Arrange insurance coverage from AOIC if the vault’s cash/collection exceeds the limit.
• Deposit collected revenue into SCDM on the same day.
• Upload daily collection reports to the shared drive provided by FSSC/AFSS.
• Ensure all collection and petty cash fund verifications are properly signed and filed for future reference.
• Keep track of cheque clearance, bounced cheques, and refund cheques.
• Enter data accurately into SAP.
• Minimize billing cancellations and advance payments.
• Monitor and clear the report of cash invoices not yet collected.
• Post sublet and bought‑out charges to job cards for customer billing.
• Adhere strictly to AFM company policy regarding customer refunds and maintain a log for tracking purposes.
• Perform surprise cash counts as per standard operating procedures (SOPs).

• Ensure adherence to AFM policies and procedures, oversee finance-related operations.
• Support in overseeing Opex and Capex expenditures.
• Ensure adherence to AFM administrative document processes.
• Regularly track and follow up on the clearance of open purchase orders with relevant teams.
• Perform any additional tasks or reports as requested by Financial Business Partners, Financial Managers, or Branch Management.

• Review and ensure the timely submission of second sets.
• Monitor branch accounts receivable reports on a daily, weekly, and monthly basis, and follow up with relevant channels to ensure prompt collection of outstanding invoices.
• Keep a record of all credit facilities extended to branch credit customers, including credit limits, credit periods, main contact details, and relevant credit facility documents if available.
• Conduct regular reconciliations of credit customer accounts.

• Education:
  
  Bachelor’s degree in Accountancy or Finance.
• Experience:
  
  At least 3 years of relevant experience in a similar capacity.
• Communication
  
  Skills:
  
  Outstanding written and verbal communication abilities.

You will be reporting to Finance Business Partner.