HR Assistant

Job Summary:

The HR Assistant serves as a vital operational link within the HR department, ensuring the seamless execution of administrative processes. This role is primarily responsible for managing employee medical benefits, maintaining rigorous document control standards, and providing cross-functional support to the PR team. The ideal candidate acts as a proactive problem-solver who balances high-volume task management with a strong commitment to employee welfare and data confidentiality.

• Departmental Reinforcement: Provide ongoing administrative assistance to established HR and PR team members to optimize workflow efficiency.
• Succession & Coverage: Serve as the primary point of contact and operational backup during the absence of team members, ensuring that service delivery remains uninterrupted.
• Cross-Functional Liaison: Facilitate seamless communication and coordination between the all HR Operations functions.

• New Hire Compliance: Facilitate the collection, verification, and processing of all mandatory onboarding documentation (IDs, educational certificates, visas, and medical records).
• Contract Administration: Assist in the preparation and issuance of offer letters, employment contracts, and internal notification documents such as promotion letters.
• Database Integration: Ensure all new joiner information is accurately entered into the HRIS and that physical files are established according to corporate governance standards.
• Audit Readiness: Maintain a rigorous checklist for every file to ensure 100% compliance with internal and external audit requirements.

• Insurance Coordination: Act as a liaison between employees and insurance providers to facilitate medical claims, policy inquiries, and coverage clarifications.
• Documentation Management: Assist in the processing of medical records, ensuring all data is captured accurately and maintained with the highest level of confidentiality.
• Provider Relations: Coordinate with healthcare facilities to streamline appointments and documentation requirements for the workforce.

• Project Delivery: Assist in the implementation of special HR projects.
• Ad-hoc Assignments: Execute specific tasks related to employee engagement, annual audits, or large-scale document digitization projects.

• Bachelor's degree in human resources or a related field.
• 3+ Years experience in an HR administrative role.
• Strong understanding of HR functions and best practices.
• Excellent organizational and time management skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion and integrity.