Recruitment Coordinator Waldorf Astoria Palm Jumeirah

Job Description

A Recruitment Coordinator with Waldorf Astoria Hotels and Resorts plays a crucial role in supporting the entire recruitment process, embodying company values, supporting inclusive hiring practices, coordinating to ensure a positive candidate experience, and facilitating effective communication between candidates, Hiring Manager and Department Head.

• Responsible for the coordination of shortlisting and interview set‑up, including finalizing the schedule, calling candidates, sending invites and liaising with Recruitment Team.
• Responsible for the entry and integrity of applicant information and being the first point of contact for all applicant enquiries.
• Conducting initial screenings or pre‑interview assessments to evaluate candidates qualifications.
• Handling administrative tasks such as drafting job descriptions and posting job openings on various platforms in a timely manner.
• Working alongside Human Resources to ensure the onboarding process is completed accurately and promptly.
• Ensuring a positive candidate experience throughout the recruitment process.
• Responding to candidate inquiries and providing information about the company and the recruitment process.
• Promoting best practice throughout the recruitment process and actively seeking candidate feedback to improve the candidate experience.
• Keeping track of candidate progress through the recruitment process and updating relevant databases or systems.
• Ensuring compliance with relevant laws and regulations regarding recruitment and hiring practices.
• Maintaining accurate and up‑to‑date records of recruitment database activities, including candidate information, interview notes, reference checks and other documentation.
• Implementing best practices and innovative solutions to streamline recruitment activities.
• Staying updated on industry trends and emerging recruitment technologies.

• Minimum 2–4 years of experience in a luxury or ultra‑luxury hotel environment, with proven exposure to HR/recruitment operations.
• Proven experience supporting end‑to‑end recruitment activities, including interview coordination, candidate communication, and recruitment administration.
• Strong understanding of recruitment processes within a service‑driven or hospitality environment, with awareness of operational hiring needs.
• Excellent organizational and time‑management skills, with the ability to manage multiple requisitions, interview schedules, and priorities simultaneously.
• High level of attention to detail to ensure accuracy of candidate records, interview documentation, and recruitment data.
• Confident and professional communication skills, both verbal and written, with the ability to engage positively with candidates, Hiring Managers, and Department Heads.
• Genuine passion for hospitality and people, with a strong commitment to delivering a consistent, high‑quality candidate experience.
• Ability to act as the first point of contact for applicants, demonstrating professionalism, warmth, and brand representation at all times.
• Experience using Applicant Tracking Systems (ATS), preferably Taleo, with confidence in maintaining data integrity and recruitment reporting.
• Strong sense of confidentiality, discretion, and integrity when handling sensitive candidate and employee information.
• Working knowledge of recruitment compliance, employment legislation, and best practices, particularly within the hospitality sector.
• Ability to work effectively in a fast‑paced, operational environment while remaining calm, organized, and solution‑focused.
• Proactive mindset with a willingness to suggest improvements to recruitment coordination, candidate experience, and administrative processes.
• Strong teamwork skills, with the ability to collaborate closely with the Recruitment Team and support broader Human Resources initiatives.
• Flexibility to support operational requirements, including participation in job fairs, recruitment events, and hotel activities when required.
• Previous experience working in high volume recruitment operations in a luxury hotel.
• Proficiency in other languages will be considered an advantage.

Location:

Waldorf Astoria The Palm, Dubai, United Arab Emirates

Schedule:

Full-Time
Role Level: Mid-Level
Job Function:
Human Resources (HR)