HR Administrator

Job Description

Bayut & dubizzle have the unique distinction of being iconic, homegrown brands with a strong presence across the seven emirates in the UAE. Connecting millions of users across the country, we are committed to delivering the best online search experience.

• Primary Administrator/Point of Contact for Freezone visa applications and renewals;
• Coordinate and manage the process of the visa applications for local and international hires;
• Support the relocation process for international hires by providing fully comprehensive visa‑related support and guidance;
• Monitor visa expiration dates and initiate renewals in a timely manner;
• Coordinate with SHR advisors and assist in processing visa cancellation documentation as per UAE labour law;
• Liaise with government authorities and external bodies as required;
• Stay updated on changes in visa regulations to ensure ongoing compliance;
• Provide support to Company PRO with other mainland visa activities

• Primary Administrator/Point of Contact for the Group Medical Insurance scheme;
• Manage enrolments and deletions of employees and employee dependents in a timely manner;
• Serve as the main point of contact for employee medical insurance enquiries and issues, ensuring they are dealt with promptly;
• Request letters from the insurance broker on the Employee's behalf;
• Collaborate closely with the insurance broker to obtain pre‑approvals and streamline the processing of claims;
• Verify medical insurance invoices and coordinate payment with the Finance department

• Provide ongoing support to the UAE Payroll Specialist and act as Payroll Specialist in their absence;
• Maintain accurate payroll records and process earnings and deductions efficiently;
• Address payroll‑related inquiries and discrepancies promptly and professionally;
• Ensure timely and accurate payment to employees

• Adhere to a 24/48‑hour response time for various documentation requests, including, but not limited to, salary certificates, NOCs, and salary transfer letters;
• Generate Employment Contracts for signature from relevant parties;
• Provide monthly reports to the Finance department, including closing expenses & reimbursements;
• Maintain accurate records in Bamboo
  
  HR and file and archive documents systematically, ensuring proper organisation and accessibility;
• Adhoc reporting requests as and when required.

• Graduate Degree or diploma in HR (Optional)
• 3 - 5 years of experience in HR function
• Administrative experience in medium to large companies
• Knowledge of HR systems and processes
• Proficient in GSuite
• Bamboo
  
  HR & Sage experience preferable
• Exceptional timekeeping and planning skills
• Highly proficient in spoken and written English
• Strong communication skills to work with all levels of seniority internally & externally
• Excellent coordination and organisation skills
• Ability to prioritise work requirements
• Highly motivated, professional, creative, proactive, and able to work independently and cooperatively in a diverse group
• Hands‑on attitude and the ability to thrive in a fast‑paced environment
• Take pride in your work and have fun doing it
• Must display resilience and a focus on continuous improvement
• A proactive approach to finding solutions

• A fast paced, high performing team
• Multicultural environment with over 50 different nationalities
• Competitive Tax‑free Salary
• Comprehensive Health Insurance
• Annual Air Ticket Allowance
• Employee discounts at multiple vendors across the emirates
• Rewards & Recognitions
• Learning & Development

Bayut & dubizzle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.