Legal PA

Job Description

Job Title:

Legal PA

Group:
Risk Advisory Services

Location:

Dubai

Type of Contract / Hours of work: 5 days per week / 40 Hours

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award-winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work.

Working in an open and supportive environment, to deliver outstanding results.

Provide proactive and professional Legal PA support to the commercial disputes (litigation, arbitration, insurance) and investigations team in Dubai, as well as a junior associate in our Abu Dhabi office. Services to be delivered to the business in a manner which is consistent with the increasingly competitive environment in which the firm operates. This role is intended to embrace a team-working approach, collaborating with lawyers and other members of Business Operations to fulfil the needs of the business.

In addition to being assigned to a number of specific lawyers, it is expected that a Legal PA will work with every member of the team to ensure that overall needs are met. Support may need to be provided to staff from more than one business unit and numbers and content of the group may change from time to time to reflect the current structure of the Firm.

• At least 3 years PA experience in a busy environment required, preferably in a law firm or professional services
• Willingness and enthusiasm to work with and support the group and wider office
• High level of proficiency in Microsoft Office applications
• Tact and diplomacy to deal with confidential matters
• Communicate clearly and effectively, both verbally and in writing, with people and colleagues at all levels
• Efficient with great communication skills
• Ability to manage his / her to do list and prioritise and juggle effectively

Your responsibility to deliver excellent service to our clients

• Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business
• Actively contributing to client service initiatives in the group, including attending client events and seminars where required
• Developing and maintaining core sector understanding to support delivery of optimum client service

How you use your organisational skills to ensure the lawyers you work with have the information they need on a daily basis

• Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly
• Proactively identify areas of responsibility and tasks you can take ownership of
• Diary management across multiple time zones, including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments
• Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
• Liaising with the travel company to make travel and accommodation arrangements, including flights, hotels and transfers, keeping lawyers advised of any changes in scheduling and ensuring they have an accurate and up to date itinerary and all the relevant travel details are in the Outlook diary
• Liaising with Business Operations to resolve problems on lawyers' behalf and taking ownership of the issue, following up where appropriate
• Delegation of appropriate work types/requests to all available support services in order to promote optimum efficiency

How you assist lawyers in their communications with colleagues and clients

• Taking…