Office Operations Lead - Global Mobility

People & Office Operations Manager GTR

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

You will be responsible for Global Mobility, providing professional support for the relocation and welfare of local employees, International Assignees, and Short‑Term Assignees, following both local and global policies. The role also involves leading and organizing sports and recreational programs to enhance employee engagement and foster a positive work environment itionally, you will be responsible for Office Operations, including planning, leading, organizing, directing, and managing all aspects of general office administration.

This encompasses assets and facilities management (such as tenancy renewal, general insurance policies, and claims management), fleet car management including fleet insurance policies, claims management, vehicle inspections, road tax renewal, petrol cards, fleet disposal, parking management, dispatch, and mail handling, and maintaining an efficient archives system in compliance with the company’s record retention policies and procedures. You will also be responsible for ensuring that designated administrative fixed costs remain within budget.

• Mobility: Coordinate and follow up on local contracts, IA & STA work permits, and dependant passes; ensuring compliance with all local legal requirements and IA Policies and Procedures. Play a key role in managing the process of employee orientation, house hunting, school search, and other relocation matters (i.e. shipment) with relocation providers
• General & Office Administration: Manage the administration matters to ensure the smooth running of the operations of the Company by providing a conducive office environment. Ensure that administrative support coordinating repairs and maintenance of office, IT supplies, stationery, office cleaning, etc. are carried out efficiently and in a cost‑effective manner
• Fleet Management: Manage and administer the Company‑owned fleet of vehicles. Oversee and check the CAPEX budget data for the renewal of Company‑owned fleets and ensure timely issuance of petrol cards, insurance coverage, road tax renewal, reporting, insurance claims for accidents/theft of vehicles, etc. Administer the Company parking policy/places, manage eligibility and accessibility
• Assets/Facilities Management & Insurance: Manage and minimize the risk of loss of Company Assets and loss of profits in the event of a disaster such as fire, robbery, etc. It is achieved by providing sufficient insurance coverage for assets and loss of profits, etc. Responsible for office space tenancy renewal
• Others: Support the P&C Lead on other P&C‑related matters and special projects as assigned. Contribute to ASP planning and monitor budget utilization for Global Mobility, General & Office Administration, Employee Engagement & S&R initiatives/activities. Use available reports to analyze variance against budget. Support any global/local initiatives that require local P&C’s involvement including but not limited to P&C communications, business transformation, change management, project assignments, etc.
  
  Establish a productive relationship with P&C GBS to ensure synchronization and alignment between P&C and GBS, that the P&C transactional and specialized services are delivered with high quality and efficiently

• Develop your career in a multi‑national environment
• Increase your knowledge about the Travel Retail industry

• Bachelor’s degree in HR/Business/Administration or its equivalent
• Minimum 4 years of experience within the multinational environment in an HR Generalist function
• Possess HR functional skills in Global Mobility, Employee Engagement, Employee Relations, General and Office Administration
• Good understanding of local labor legislation, and immigration law and well‑versed with work visa/employment pass application process/requirements
• Effective and professional verbal & written…