HR & Administration Manager | Electric

Job Purpose

Lead, direct, and manage end‑to‑end HR operations and administration services by overseeing recruitment, contracts, onboarding, employee relations, and learning and development, while ensuring efficient workplace, facilities, security, and accommodation services, in order to deliver a compliant, efficient, and employee‑focused work environment that supports business continuity and organizational objectives.

• Manage end‑to‑end job requisitions, position creation, and updates in line with the approved organization structure and manpower plan.
• Oversee sourcing strategies, candidate screening, structured assessments, offer management, and HR system updates while ensuring a positive candidate experience.
• Oversee preparation, validation, renewal, and execution of employment and rental manpower contracts in compliance with company policies and legal requirements.
• Ensure completion of pre‑onboarding and onboarding activities including documentation, system access, induction programs, and closure of pending requirements.
• Monitor infant attrition and implement actions to enhance early employee retention.

• Manage employee relations matters in line with company policies and labor regulations.
• Handle employee grievances, disciplinary actions, and investigations and ensure proper documentation and closure.
• Provide guidance to line management on ER practices to maintain a positive and compliant work environment.

• Identify training needs in coordination with business units and support the preparation of annual training plans.
• Coordinate the execution of training programs, workshops, and development initiatives.
• Monitor training effectiveness and maintain training records and reporting.

• Manage office resources, supplies, and workspace utilization to ensure operational efficiency.
• Oversee service providers for office equipment, utilities, and support services.
• Monitor utility consumption and implement efficiency improvement initiatives.
• Ensure proper handling and distribution of mail and internal service requests.

• Ensure professional front desk operations and smooth visitor flow.
• Enforce visitor registration and building access control procedures.

• Coordinate corporate events, workshops, and training programs with internal stakeholders and external vendors.
• Manage catering services in line with quality and safety standards.
• Ensure readiness and proper utilization of event facilities.

• Manage housing allocation, in‑out processes, and accommodation maintenance.
• Coordinate transportation services for employees.
• Ensure housing facilities comply with health, safety, and regulatory requirements.

• Oversee physical and electronic security systems including surveillance and access control.
• Manage security manpower deployment and performance monitoring.
• Lead incident handling and ensure implementation of emergency response procedures.
• Ensure compliance with security regulations and standards.

• Oversee preventive and corrective maintenance for buildings, utilities, and infrastructure.
• Manage maintenance service providers and ensure asset functionality.
• Ensure compliance with HSE and regulatory requirements.

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them
• Ability to take…