Payroll Manager

Job Title:

Payroll Manager

Position Type:
Management

Position Code: 1

AHR
04

FTE: 1

Pay Rate (or Annual Salary): $137,801 - $167,530/annual

Job Location:

District Office - Dublin, 7600 Dublin Blvd., 3rd Floor, Dublin, CA 94568

Department:
Payroll

The Chabot-Las Positas Community College District is seeking a Payroll Manager for the District Office in Dublin, California.

Under the general direction of the Director of Business Services, and as a member of the management team in the Office of Business Services, the Payroll Manager performs a variety of technical and confidential duties related to the processing and administration of the district’s employee payroll; supervises a staff involved in smooth and efficient payroll administration; serves as a resource to management and staff on the computerized integrated system (Banner) to include, Human Resources, Payroll, and Fiscal modules;

ensures that employees are paid accurately and timely to ensure District compliance with applicable laws, guidelines, and mandates; assists in the research and implementation of the collective bargaining agreements as they relate to payroll matters; maintains a variety of confidential and sensitive payroll records and files; provides training and consultation to staff in areas related to payroll; and performs a variety of tasks relative to assigned area of responsibility.

The Payroll Manager may perform any of the duties of the Payroll staff, and is also responsible for the management and administration of the payroll for the district.

• Performs a variety of technical and confidential duties related to the supervision, processing, and administration of employee payroll; provides direction, guidance, advice, and counsel to Payroll staff, and reviews the work of assigned staff; evaluates the performance of assigned staff; schedules, recruits, trains, hires, and counsels assigned staff; maintains a variety of complex and confidential accounting and bookkeeping records concerning salary payments and deductions.
• Organizes, directs, supervises, monitors, and generates payroll for all District employees; administers withholding for taxes, social security, unemployment insurance, and retirement; updates District wide employee records for taxes, benefits, dues, and other deductions related to payroll and human resource matters (e.g. leave accounting, retirement, benefits). Calculates and processes levies, garnishments, advances, and other adjustments as needed; implements and facilitates District salary schedules.
• Processes and edits W-2 forms as needed; computes and generates salary and benefit cost projections for budget development and collective bargaining obligations; maintains accurate balances of payroll expenditures for reconciliation with the District’s budget; maintains a detailed control sheet for each payroll period.
• Processes employee paychecks and distributes by mail or direct deposit; analyzes and maintains records for direct deposit authorization forms and registers; corresponds with bank representatives as necessary; responds to employee inquiries regarding pay check amounts or missing checks; interprets and explains laws, ordinances, regulations, policies and procedures; maintains current knowledge of Federal, State, and District codes and regulations as related to payroll processing and reporting.
• Responsible for the accurate administration of the Human Resources, and Payroll integrated system database (Banner); ensures that payroll calculations utilize the most current tax and salary tables, social security rates, and Medicare rates; sets up and maintains leave accounting system to include sick, extended sick, floating holidays, vacation, and other leaves in accordance with established District policies and procedures and applicable bargaining agreements;
  
  provides training and direction to staff on the Banner database and applicable reports related to Payroll; interacts with the Information Technology staff to develop, enhance, and modify departmental computing hardware and software.
• Processes and inputs tax sheltered annuities and other third party deductions; issues warrants…