Admissions Coordinator

Job Description

BASIS Independent Schools (#5013), 7950 Dublin Blvd, Dublin, California, United States of America

Posted Friday, March 13, 2026 at 7:00 AM

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self‑reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.

BASIS Independent Dublin is set to open in September 2026, bringing our world‑class approach to education to a vibrant new community. We’re searching for passionate educators, administrators, and support staff who are eager to make a lasting impact. By joining our founding team, you’ll have a unique opportunity to shape the culture, programs, and experiences that will inspire generations of students.

The Admissions Coordinator is responsible for supporting the admissions team with logistics and administrative details while overseeing the entire admission process and ensuring it runs smoothly. As our Admissions Coordinator, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast‑paced, entrepreneurial organization. You will drive results through a tireless work ethic, doing whatever is needed when it is needed, to enroll mission‑appropriate students into our world‑class program.

• Manages and owns an important piece of the admissions process, ensuring applicants submit all necessary deliverables (transcripts, teacher recommendation letters, scheduled meetings including family meetings, playdates, and entrance exams).
• Conducts comprehensive follow‑up on those who have registered for and attended Information Sessions, School Tours or other Admissions events, keeping a log of all activity.
• Orchestrates event management including planning, setting up, and tearing down of events; purchases or orders refreshments and snacks for events; ensures all materials are prepared, including required forms and admissions folders.
• Facilitates and processes billing (Marketing, Supplies, Events, etc.).
• Submits materials to vendors for production and ensures timely delivery of those materials (printouts, signs, etc.).
• May contact marketing media vendors to collect information, follow up on billing, and ask for proposals.
• General management of administrative detail, keeping projects on schedule, printing and organizing materials.
• Updates and pursues delegated tasks to ensure progress to deadlines.
• Orders supplies to ensure availability when needed.
• Composes correspondence/reports as required in support of the management team.
• Keeps the team updated on new or changing priorities.
• Handles all inquiries within own capacity; directs inquiries outside capacity to the Director or Associate Director.
• Routes calls as needed.
• Drafts response emails.
• Works well with confidential material and assures discreet handling of all business and communication.
• Arranges travel through internal or outside agents.
• Develops and maintains electronic and paper files.
• Understands, controls, and ensures accuracy of budgets and expenditures.

A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools.

IT literate and proficient in Microsoft Word, Excel, PowerPoint, email, and the Internet are a must.

• Excellent writing and editing skills.
• Excellent organizational skills and ability to successfully manage detailed logistics and program operations.
• Self‑starter and effective time manager.
• Strong communication, interpersonal, and relationship building skills.
• Comfortable in a fast‑paced, high‑energy, entrepreneurial environment.
• Must be comfortable with non‑traditional work hours: evenings and some weekends (primarily for events, but also project‑based) area must.
• Prior experience in an…