Facilities and Real Estate Administrator

About ZEISS

ZEISS is a global company with over 42,000 employees worldwide, operating in Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. Founded more than 179 years ago, ZEISS is a pioneer in science and technology.

This role provides hands‑on support for real estate, facilities and workplace operations through analytics, systems, reporting, and process coordination. The Facilities Administrator will develop and execute real‑estate, facilities and workplace programs by supporting standardized analytics, metrics, reporting and operational processes. The role also contributes to the adoption of new technology tools and data‑driven workflows that improve visibility, efficiency and decision‑making.

• Coordinate and administer real‑estate, facilities and workplace initiatives for the REFM team.
• Liaise with REFM systems, tools and technology‑related initiatives.
• Assist with design, implementation and optimization of service management tools.
• Ensure data integrity and maintain accurate records across multiple enterprise platforms.
• Collaborate with internal technical teams and external vendors to support reporting needs, resolve data gaps and monitor system trends.
• Analyze business needs to inform real‑estate and workplace planning through metrics, reporting and project coordination.
• Manage meeting, conference‑room and event set‑up and breakdown.
• Process purchase requests and purchase orders, tracking and follow‑up.
• Update real‑estate, lease, and occupancy data in centralized systems to support accurate reporting and compliance tracking.
• Support change‑management activities for new business process and technology deployments including communications, user guidance and issue tracking.
• Develop and maintain reports, dashboards, transaction logs and tracking tools for work orders, expenditures, vendor performance and service levels.
• Leverage AI‑enabled analytics and reporting tools to identify trends, recurring issues and opportunities for operational improvement.
• Prepare timely, data‑driven updates for Facilities and Real‑Estate leadership.

• Bachelor’s degree in business, real‑estate, facilities management, engineering, data analytics, information systems or a related field.
• Strong proficiency in Microsoft Excel, PowerPoint, Outlook and other standard business applications.
• Excellent organizational, communication and time‑management skills.
• Ability to manage multiple priorities in a fast‑paced environment with strong attention to detail.
• Interest in workplace operations, facilities, real‑estate, systems, analytics or business process improvement.
• Experience with reporting tools, dashboards or enterprise systems is a plus.
• Experience collaborating with cross‑functional teams, service providers and business partners.
• Hands‑on experience supporting real‑estate, facilities and workplace operations in a corporate environment is a plus.

Annual salary range: $74,000 – $92,000. Eligible for performance bonus or sales commissions. Benefits include medical, vision, dental, 401(k) matching, employee assistance programs, vacation and sick pay.

ZEISS provides Equal Employment Opportunity without unlawful regard to an applicant’s race, color, religion, creed, sex, gender, marital status, age, national origin, or ancestry, physical or mental disability, medical condition, military or veteran status, citizenship status, sexual orientation, pregnancy, genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law.