Material Control Coordinator

MATERIAL CONTROL COORDINATOR

ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity. For more than 75 years, we've built our reputation by serving organizations in mission-critical environments-where performance matters and reliability is essential. As a third-generation, family-owned company, we remain grounded in strong relationships, a commitment to doing the right thing, and a deep sense of responsibility to our customers and our people.

Today, ORR supports associates and customers across all 50 states, combining national expertise with a culture rooted in safety, respect, and care. When you join ORR, you're part of a team dedicated to protecting what matters most, while building a career you can be proud of.

Learn more about our company culture here.

This is an opportunity to join a growing, dynamic and responsible company that fosters the development of our associates. We are seeking a Material Control Coordinator to manage inventory assets and provide shipping and receiving support across the region. This is an in-office position based in Dublin, CA and is not eligible for relocation assistance.

• All team members must embody the company mission to provide protection for people, property, and the environment in all aspects of their job.
• Perform purchasing function in support of all branches in a region including: ordering, shipping, checking status of orders via vendors/suppliers websites, receiving and returns.
• Process Sales Orders for all regions.
• Process Part Orders generated through Field Service System.
• Process spare parts order shipments to technical staff which may include items sold during service visits requiring replacement from warehouse inventory.
• Approve and input part number additions, and deletions to inventory system.
• Update inventory system with new pricing when requested.
• Pull, assemble, and prepare for shipment required inventory items from shipping orders including all necessary documentation required by carrier such as Bill of Lading, Hazardous Shipment Documents, MSDS, UPS documentation and manifest record keeping, etc.
• Orders are to be inspected for quality by ensuring accuracy, security and completeness.
• This includes purchasing, receiving, shipping and maintaining log books for ATF regulated explosive shipments.
• Adhere to ATF and DOT requirements in handling of explosives for receipt, packaging or shipment.
• Product returns including component return shipping, documentation, and follow up to insure items returned for warranty claim to vendors, customer repairs, refurbishments, and credits are expedited and credit received by ORR Protection. This may include materials from other branches.
• Support reorder process for assigned branches and vehicles.
• Maintain warehouse for branches.
• Analyze reorder points and make recommendations for warehouse.
• Replenish stock as required.
• Participate in semi-annual physical inventory.
• Maintain accurate explosive log books, and conduct monthly counts to verify accuracy of physical inventory to log book and accounting/inventory system.
• Approve and input part number additions and deletions to inventory system.
• Support update of system with new vendor pricing.
• Maintain Vendor/Supplier ship to address & email addresses.
• Send monthly Open Sales Order reports and Open Purchase Order reports to branches.
• Participate in semi-annual physical inventory, and/or cycle counts.
• Look for opportunities for cost savings, or utilization of surplus inventory where possible.
• Periodic transportation of items to various, nearby locations for delivery or pickup.
• Responsible for conforming to the company's quality systems and safety policies and practices.
• Other duties as assigned.

• High School Diploma or equivalency, required
• 1 year of experience in warehouse or equivalent experience or training
• Ability to obtain ATF Employee Possessor Certificate
• Valid Driver's License

• Ability to communicate effectively in verbal and written forms internally and with the customer.
• Possess good customer service skills.
• Possess good organization and time management skills.
• Understanding of inventory processes and automated systems.
• Ability to drive a forklift.
• Ability to handle and package inventory and complete paperwork associated with shipping.
• Ability to complete required tasks for receiving.
• Ability to obtain an…