Senior Executive Administrative Assistant - EVP, CIO

What Administration contributes to Cardinal Health

Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.
Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

This role reports to the Executive Vice President, Chief Information Officer for Cardinal Health.

The Senior Executive Administrative Assistant is responsible for providing support to the Chief Information Officer in their day-to-day office activities. This job manages scheduling and makes travel arrangements for related leaders. The Senior Executive Assistant, Administration maintains a strong understanding of all relevant Cardinal Health operations and frequently represents the company/senior leaders internally and externally through written and verbal communications. This job frequently handles confidential information and personal matters which requires the use of discretion and judgement in all interactions.

The Senior Executive Assistant, Administration anticipates the needs of senior leaders and is capable of managing multiple tasks at time.

• Manages the calendar of one or many senior leaders including the scheduling and coordination of internal and external meetings and conference calls

• Arranges travel in accordance with senior leader demands and files related reimbursement documentation as needed

• Coordinate complex travel arrangements, both domestic and International, in Concur

• Reconcile, submit, and track expense reports on behalf of EVP, SVP and VPs

• Receives and relays telephone messages from internal and external sources, to manage the time/interaction executives have with internal and external sources

• Obtains and organizes information for use in conferences, speeches, and reports as requested by the senior leader

• Develops, edits, proofreads, and formats presentations and other documents for senior leaders in preparation for meetings

• Works on and manages projects as assigned by the senior leader(s)

• Coordinate group meetings, workshops or team building events; collaborate with the Meeting and Events and Live Events teams, when needed

• Create Excel/PowerPoint/Word documents and presentations utilizing data or input provided by leaders and staff

• Prepare agendas for staff meetings and coordinate speakers/topics

• Communicate with other Executive Assistants on scheduling meetings and other important events while building positive relationships

• Learn and utilize company technology to complete assignments

• Follow up on behalf of leaders supported on any outstanding issues

• Manage EVP and SVP communication/shadow mailbox

• Work with Talent Acquisition to schedule interviews, calibrations, and other meetings for hiring employees

• Maintain department organizational charts

• Partner with HR, Communications and Finance to coordinate meetings hosted by EVP and SVP

• Develop and constantly improve internal processes

• Order office supplies as needed by team

• Keep current with company travel, expenses and other relevant policies and communicate changes to the team

• Manage multiple projects simultaneously

• Handle external deliveries and mail

• Screen incoming calls/inquiries and handle independently where possible

• Other administrative support duties (support during key projects) as assigned

• 6+ years of related professional experience, supporting senior level management with large national or global companies preferred

• Associate degree, preferred, or equivalent combination of education and professional experience

• Demonstrates extreme discretion when handling confidential matters/materials

• Detail-oriented and displays ability to prioritize and handle multiple tasks while…