Promotional Products Project Coordinator

Zilla is a dynamic Trade Show Exhibit and Promotional Marketing Management company based in Dublin, Ohio. Offering in‑house fabrication, graphic design, print production, embroidery and imprinting, we pride ourselves on our fast‑paced, fun atmosphere and providing top‑notch event marketing and trade show management services to clients around the globe. One of Central Ohio's fastest‑growing companies, we offer ample opportunities for career advancement as you grow with us.

We are seeking a skilled Project Coordinator to join our team at Zilla LLC. In this role, you will oversee various projects related to promotional and apparel programs, ensuring that all aspects are executed efficiently and effectively. Your contributions will be vital in helping our clients achieve their event marketing goals.

• Order Processing:
• Process Orders in coordination of promotional products and apparel projects.
• Submit Purchase Orders and oversee accuracy of pricing.
• Administrative & Organizational Support:
• Maintain organized records of all orders and shipments.
• Communicate with internal promotional team members regarding order status and updates.
• Provide general support to the promotional department as needed.
• Logistics:
• Assist in tracking promotional shipments and ensuring timely deliveries.
• Coordinate with embroidery department for delivery of goods.
• Assist shipping department, as needed, overseeing the receiving incoming shipments and verifying accuracy against sales orders along side our fulfillment team.
• Help as needed with sorting garments by order and prepare them for further processing.
• Help as needed to organize and package orders for shipment. Knowledgeable with creating shipping labels per customer requirements is a plus!

• Proven experience with Promotional Products, Order Processing, or similar role in a fast‑paced environment.
• Experience with in the promotional products or similar industry required.
• Experience with Quick Books required.
• Experience with commonsku preferred, but not required.
• Strong time management skills with the ability to prioritize tasks effectively.
• Familiarity with project management software (e.g., Microsoft Teams, Teamwork, etc.) is preferred.
• Excellent analytical skills with a problem‑solving mindset.
• Ability to work collaboratively within a team and communicate effectively with stakeholders.

If you're ready to take your career to the next level in an exciting industry, we invite you to apply for the position at Zilla today!