Operations, Billing & Recruitment Billingual

About the Role

CMI-HR Facility Solutions is seeking a highly organized and detail-oriented Operations & Billing Administrator to serve as the financial and administrative anchor for our Dublin office. In addition to managing payroll and invoicing, this role is responsible for essential recruitment compliance, including processing E-Verify and conducting background checks for new hires.

We are looking for a dedicated, long-term team member who excels at data accuracy and administrative operations. We provide the training and a clear pathway to advance your compensation as you master our systems.

Recruitment Compliance & Onboarding

• E-Verify Management:
  Serve as the primary administrator for processing employment eligibility verifications through the E-Verify system.
• Background Screenings:
  Initiate, track, and review background checks for all incoming personnel to ensure compliance with company and client standards.
• Audit Readiness:
  Maintain organized digital and physical files for I-9 forms and compliance documentation to ensure the office is audit-ready at all times.

Billing & Accounting

• Generate, process, and distribute weekly/monthly invoices to clients based on verified field attendance data.
• Monitor accounts receivable and conduct professional follow-ups with clients regarding outstanding or late payments.
• Maintain accurate financial records, reconcile billing discrepancies, and organize expense reports.

Payroll & System Administration

• Utilize the Auris system to finalize employee attendance records and execute accurate payroll processing.
• Act as the authorized personnel to approve payroll distributions.
• Maintain and update all client, vendor, and employee records within the CRM.

• Proven experience in recruitment administration, specifically handling E-Verify and Background Check platforms.
• Strong background in bookkeeping, invoicing, billing, or back-office administration.
• Meticulous attention to detail, specifically with numerical data and legal compliance records.
• Tech-savvy with the ability to quickly learn and navigate CRM platforms and timekeeping/payroll systems (Auris).
• Bilingual (English and Spanish) is highly preferred to effectively communicate with our workforce.

• Starting Rate: $18.00 per hour (Initial training and onboarding phase).
• Performance Progression:
  Clear advancement up to $21.00 per hour based on performance milestones, reliability, and mastery of our operational and compliance platforms.
• Review Cycle:
  Structured 30, 60, and 90-day reviews.