Billing & Purchasing Specialist | QuickBooks & Inventory

We are looking for a dedicated Billing and Purchasing Processor to join our team! If you're organized, detail-oriented, and can manage multiple tasks, this is your opportunity. As a full-time employee, you will receive competitive benefits and be an integral part of our team.

General Responsibilities Include (but are not limited to):

Billing:

Manage weekly roll call and process late/processing fees.

Handle ACH return/late fees and registration invoicing.

Process additional service invoices and adjustments.

Process childcare deductions based on payroll.

Post payments for various scholarship programs

Assist with FTE ranks and Venmo refunds.

Perform reconciliation and assist with collections as needed.

Provide assistance and guidance to employees regarding billing questions and ledgers.

Collaborate with Procare to resolve any billing issues.

Generate billing statements for Health Savings accounts upon request.

Purchasing:

Conduct weekly inventory checks and adjust consumables as needed.

Identify and resolve issues with shipments and ensure appropriate action (reship/refund) is taken.

Assist schools with inventory/order status updates.

Approve Amazon orders and address any related issues with credit cards.

Data Entry/Reconciliation:

Manage and send invoices to Quick Books for processing.

Match receipts in Quick Books to ensure accurate records.

What We Offer:

Paid Time Off (PTO)

Paid Holidays

Medical, Dental, and Vision Insurance

Short-Term Disability Insurance

Hospital and Accident Insurance

Pension Plan

401(k) with Company Match

Profit Sharing

Requirements:

Strong attention to detail and organizational skills.

Ability to multitask and prioritize effectively.

Previous experience in billing and purchasing is preferred

Proficiency with Quick Books and basic accounting systems is a plus.

If you’re ready to take your career to the next level with a company that values its employees, apply today!