Administrative Assistant

Overview

Rovi Sys at a Glance Rovi Sysis a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, Rovi Syshas served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction.

We are looking for an Administrative Assistant to address administrative tasks for the Rovi Sys Dublin, Oh office. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self‑motivated and solution‑focused, have excellent communication skills, be comfortable in a technology focused culture, and have a strong orientation towards serving others.

• Scheduling and coordinating events, meetings, and other business activities
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, and scanning
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Organizing and restocking depleted inventories
• Online and in‑person purchasing of supplies and equipment
• Assisting with maintaining neat and orderly shared spaces
• Providing support to other departments and team members as needed
• General office assignments including answering phone calls, office and equipment maintenance, maintaining organizational charts
• Organizing company lunches to be brought to the office or to designated off‑site locations
• Shipping, receiving, and mail distribution
• Helping with creating, submitting, and receiving purchase order
• Performing office safety checks
• Greeting and providing hospitality to office guests
• Coordinating employee first day activities
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Coordinating Employee site access
• Serving as a liaison and point of contact for building management
• Promoting internal initiatives and company culture

• High School Diploma
• Excellent written, digital, and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• General level of comfort with technology and troubleshooting
• Excellent customer service skills
• Ability to work independently and in a team environment
• Strong problem‑solving and decision‑making skills
• Prior experience in administrative support or event coordination preferred
• Experience in managing calendars and scheduling appointments
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Must be dependable, able to follow instructions, respond to management direction
• Able to lift parcels up to 50lbs
• Must have reliable means of personal transportation for performing certain duties

Competitive Hourly Rate: $22-24hr, depending on experience
Full Benefits Package: Medical, dental, and vision coverage
Retirement Ready: 401(k) with company match
Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time
Grow With Us: Ongoing training, certifications, and professional development support