Administrative Assistant & Office Coordinator (On-Site

Administrative Assistant & Office Coordinator (On-Site) (Administrative)

We are seeking a proactive and organized Administrative Assistant/Office Coordinator to join our team. In this role, you will assist Senior Leadership with administrative tasks and providing administrative support across the organization. You will be the first point of contact for our company, managing front desk activities to ensure smooth office operations and contribute to a positive work environment.

This is a full-time, in-office position.

Administrative Assistant

Support Bold Penguin executives by managing and prioritizing complex calendars, including scheduling meetings and resolving scheduling conflicts.

Coordinate travel arrangements, prepare travel itineraries and logistics.

Prepare and submit expense reports.

Manage Google documents, spreadsheets, prepare slides as requested for board meetings, presentations, etc. Assist in event planning and coordination, including but not limited to Penguin Tank, Waddles, annual party, etc. Schedule meetings for Senior Leadership, ensuring all invited participants are available.

Other duties as assigned by your manager or Senior Leadership.

Office Coordination

Coordinate office activities and operations to secure efficiency and compliance with company policies

Assist in the development and implementation of office policies and procedures

Maintain a neat and organized office, ensuring cleanliness and tidiness

Manage the reception area, including greeting visitors and handling inquiries

Order office supplies, drinks and snacks, and maintain inventory levels

Retrieve, sort, and distribute incoming mail and packages

Handle sensitive and confidential information with integrity

Work with IT to ensure office equipment is properly maintained and serviced

Other duties and responsibilities as assigned.