Accounts Payable Analyst

Overview

NSB omega is searching for an Accounts Payable Analyst for our MAJOR Oil & Gas Client in Dublin, OH.

This assignment provides accounting support to the Trading, Supply & Logistics & Marketing business unit focused on US Refined Products. The individual will be responsible for handling functions related to the Accounts Payable lifecycle. This position works closely as part of an integrated team to ensure all the company’s commitments are handled promptly and with quality.

The Accounts Payable Analyst analyzes and resolves discrepancies in billings and payments and recommends improvements to accounts payable policies and procedures. Responsible for processing payments and responding to vendor inquiries.

This role is an individual contributor that reports to the Sr Manager of Finance and Accounting in the Dublin, Ohio office.

• Assist with invoice and billing; ensure organizational health and that the company fulfills obligations and payment commitments.
• Communicate with vendors to ensure invoices are accurate and compliant with company guidelines.
• Match invoices to transaction system(s) to ensure accurate recording of all transactions.
• Prepare check requests for payment of bills and invoices.
• Research payment terms and interest rates of vendors to determine payment strategies.
• Review invoices for accuracy and documentation requirements.
• Obtain signoffs required to pay vendors.
• Code invoices to ensure appropriate accounting treatment.
• Determine which invoices should be paid first and prioritize accordingly.
• Coordinate with accounting staff to ensure that payments are processed correctly.
• Coordinate with teams in front and middle office.
• Monthly reporting and reconciliation of key balance sheet accounts and vendor accounts.
• Interact with head-office in Calgary.

• Multiple Systems/Single Business Unit/many producing assets/Canada & US
• Systems: SAP, Rightangle, BW, Excel
• Business:
  Trading, Supply & Logistics – US Refined Products, RINS
• Assets: US Refining
• Geographic:
  Canadian and US marketing of produced and 3rd party supply
• Function:
  Financial Settlement/Reporting

Enable timely payment in line with contractual commitments. Eliminate excessive manual intervention to gain efficiencies and refocus attention to value-added activities.

• Team: US Refined Products Marketing & Trading Back Office
• Department: TSL/Marketing Front and Mid Office, Information Delivery

Influence. Influence/direct external & internal stakeholders and make recommendations on vendor performance.

Defined Process / Complex Analysis

Delivering process improvements and efficiency and improving quality of analysis.

• Ensure sound business process and controls are in place and ensure best practices as communicated and shared with team members.
• Modify, redesign and implement processes to meet complex organizational requirements.
• Document processes.
• Develop and maintain financial analysis reports and tools to track performance versus market benchmarks, forecasts and budgets.
• Develop quantitative and qualitative explanations of operational results for discussion.

Consistency and timely handling of all accounts and related tasks.

Technical

• ERP (SAP)
• ETRM (Rightangle)
• Trading, Supply & Logistics – US Refined Products

• Attention to detail: review invoices and ensure correct amounts; enter data accurately and verify invoices against internal systems; professional tenacity to follow-through on issues.
• Organization: manage multiple tasks, prioritize deadlines, and maintain important documents and records.
• Communication: effectively communicate with suppliers, managers and other employees; represent the company positively externally; keep team informed on status.
• Critical thinking: ensure correct payments and avoid overpaying or underpaying.
• Problem-solving: identify and resolve issues with invoices, payments or other financial issues; analytical and results-driven with strong financial acumen; professional skepticism.
• Team-work: ability to work in a team environment across disciplines.

• High school diploma or GED certificate. Bachelor’s degree an asset.
• 5+ years of progressive experience in AP or related role.
• Advanced Excel and SAP skills would be an asset.
• Experience in oil, gas or refined product marketing/trading would be considered an asset.

1 Year (With Possibility of Extension)