Deputy Clerk of Council

The City of Dublin is seeking a highly organized and detail-oriented professional to serve as a Deputy Clerk of Council within Legislative Services. This is a opportunity to contribute to local government where transparency, accuracy, and public service are essential. In this role, you will help preserve the official legislative record of the City while supporting the operations that ensure meetings, public notices, public records requests and other civic processes are conducted efficiently and in full compliance with applicable laws and regulations.

This position is well-suited for candidates with experience as a Clerk, Deputy Clerk, Executive Assistant, or in a similar high-level administrative role that requires exceptional organization, discretion, attention to detail, and the ability to manage complex processes and support executive or governing bodies. If you thrive in a fast-paced environment and are passionate about public service, this is an excellent opportunity to apply your skills in a meaningful way.

Working at the City of Dublin is more than just a job—Join the City of Dublin today! In addition to a competitive pay plan, the City offers a comprehensive benefits program for our permanent full-time employees that includes, but is not limited to, the following:

• Opportunity to earn premium‑free medical, dental, and vision benefits
• Employer‑provided contributions to Health Savings or Health Reimbursement Account
• Healthy By Choice Wellness Program
• Employer‑provided Short‑term Disability (Non‑Union Employees)
• Employer‑provided Life Insurance
• Vacation, Sick, and Personal Leave
• Longevity Pay
• Tuition Reimbursement
• Employee Assistance Program
• Dublin Community Recreation Center Membership

• Prepare, record, retain, and disseminate official legislative records and legislative action of the City.
• Provide notices of all public meetings in accordance with the City Charter, Codified Ordinance requirements, and State open meetings law.
• Assist with managing the operations of Legislative Services and ensure compliance with Charter and statutory requirements.
• Serve as Acting Clerk of Council in the Clerk’s absence.
• Coordinate and manage invitations for City Council, ensuring documentation on the Council Calendar and determining attendance expectations.
• Coordinate with staff regarding Council attendance and participation in City events and other engagement opportunities.
• Provide meeting administration including agenda support, packet production, action reports, minutes, web administration, and annual training for advisory committees and standing Council Committee meetings.
• Manage day‑to‑day administration of the public records software system (JustFOIA), collaborating with appropriate departments to collect records, assemble and organize records for Law Director review, redact sensitive information, and provide records to requesters in compliance with the Public Records Act.
• Assist in the preparation of materials for City Council meetings, including agendas, public notices, legislation, minutes, and other meeting materials as needed.
• Produce work that is accurate, free of errors, and meets deadlines; disseminate information to Council, staff, and the public in digital and printed form.
• Serve as Acting Clerk of Council in the Clerk’s absence, attending meetings, recording, and preparing accurate records; signing/attesting adopted legislation, minutes, plats, and annexation petitions.
• Serve as backup coverage for other Deputy Clerks by performing essential duties during absences, peak workloads, or operational needs; maintain functional cross‑training and working knowledge of each other’s assignments for continuity of operations.
• Use independent judgment and discretion when interacting, communicating, and collaborating with City leadership, other agencies, and the public on confidential matters.
• Assist with evaluating and implementing technology solutions for efficiency, including digital storage and retrieval of Council permanent records, agenda material production, meeting management, and post‑meeting reporting.
• Manage communication channels for the provision of restricted information to Council Members, Law…