Administrative Care Coordinator

At The Winchester Institute, we believe exceptional patient care begins with an exceptional team. We invest deeply in our employees, nurture a positive and growth-driven culture, and create an environment where our people feel valued, supported, and inspired to do their best work. Our commitment to whole-patient wellness drives everything we do—from evidence-based, nutrition-focused care to a calming, professional setting that prioritizes comfort, clarity, and healing.

Our Administrative Care Coordinator Team is the heartbeat of our clinic. As the first point of contact for patients, this team sets the tone for a 5-star experience and ensures our providers can deliver outstanding care every single day. We are seeking a polished, motivated, service-minded individual who excels in a dynamic, fast-paced healthcare environment and takes pride in delivering excellence.

This position requires prior healthcare administrative or medical reception experience.

• Coordinate a warm, professional, and seamless front-office experience
• Support our Doctors and Service Providers by managing patient flow, scheduling, and care coordination
• Handle insurance verification, coding support, appeals, and administrative tasks with accuracy and attention to detail
• Oversee day-to-day operations of a multidisciplinary wellness clinic
• Contribute to policy development, organizational systems, and an outstanding team culture
• Ensure all patients receive exceptional service from the moment they arrive to the moment they leave

• Strong communication, organizational, and customer service skills
• Ability to multitask in a fast-paced setting while maintaining poise and professionalism
• A positive, team-oriented mindset and a genuine enthusiasm for helping people
• Creativity, initiative, and a willingness to grow within the role

• 401(k) with 3% employer contribution + 5-7% profit-sharing pension plan
• A supportive, high-performing team that values collaboration, integrity, and growth
• A beautifully designed, upscale clinical environment
• A culture centered on wellness, patient education, and preventive healthcare
• The opportunity to make a meaningful difference in the lives of our patients every day

If you’re inspired by a purpose-driven workplace and thrive in a role where your contribution truly matters, we’d love to hear from you. Join us in shaping the future of holistic, whole-body wellness—one patient at a time.