Staffing Coordinator, HR​/Recruitment

Job Details

Job Location:

Convalarium Care Center - Dublin, OH 43016

Position Type:
Full-Time Education Level: High School Salary Range: $25.00 - $28.00 Hourly Travel Percentage:
None Job Shift: First Shift

• Create and maintain staff schedules, ensuring adequate coverage for all shifts, including weekends, holidays, and on-call shifts.
• Adjust schedules as needed to accommodate last-minute changes, such as employee absences or increases in patient needs.
• Monitor time-off requests, overtime, and shift swaps, ensuring schedules comply with labor laws, union contracts (if applicable), and facility policies.
• Communicate schedule changes to staff promptly and efficiently.

• Track employee attendance, sick days, vacation days, and leave of absence requests.
• Manage call-offs and coordinate replacements to ensure appropriate staffing levels are maintained at all times.
• Maintain records of staff availability and ensure accurate documentation of shift changes, call-ins, and absences.
• Ensure that staffing adjustments align with census levels and resident care needs.

• Work closely with nursing supervisors, department heads, and the human resources team to understand staffing needs and address any issues related to scheduling.
• Communicate with leadership about staffing shortages, overtime issues, and suggestions for schedule adjustments.
• Assist in developing staffing plans for new hires, ensuring they are properly oriented and integrated into the schedule.

• Assist in identifying staffing gaps and work with HR to support recruitment efforts to fill open positions.
• Maintain a pool of available on-call or per diem staff to help fill shifts when needed.
• Support the onboarding and orientation process for new employees by ensuring they are integrated into the schedule effectively.

• Serve as a point of contact for staff regarding scheduling inquiries, time-off requests, and shift changes.
• Respond to scheduling concerns or conflicts in a professional and timely manner.
• Maintain open communication with staff to ensure their scheduling preferences are considered while balancing the facility's needs.

• Ensure compliance with all local, state, and federal labor laws, including overtime regulations and wage and hour laws.
• Maintain accurate records of schedules, time-off requests, shift swaps, and overtime for auditing and payroll purposes.
• Ensure that staffing levels are in line with regulatory requirements for patient care ratios and facility standards.

• Be prepared to handle emergency staffing situations by quickly identifying available staff to cover shifts due to sudden call-offs or unexpected increases in patient needs.
• Participate in on-call rotation as needed to respond to urgent staffing needs outside of regular hours.

• Education:
  
  High school diploma or equivalent required. A degree or certification in healthcare administration, business, or a related field is preferred.
• Experience:
  
  Minimum of 1-2 years of experience in staffing, scheduling, or administration in a healthcare or long-term care setting is preferred.
• Skills:
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills, with the ability to work well with staff and management.
  • Proficiency in scheduling software, electronic health records (EHR), and other administrative tools.
  • Knowledge of labor laws, healthcare staffing regulations, and overtime management.
  • Ability to handle sensitive and confidential information with discretion.

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• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp