Staff Accountant – Accounts Payable

The Staff Accountant‑ Accounts Payable is responsible for leading the company’s accounts payable function while supporting the monthly and year‑end financial close, fixed asset accounting, the corporate credit card program, and other assigned accounting responsibilities. This position plays a key role in supporting accurate financial records, strengthening internal controls, identifying process improvements, and ensuring an efficient accounts payable operation.

• Process vendor invoices accurately and timely, including matching invoices to purchase orders and receiving documents, while maximizing available vendor discounts and supporting cash flow management.
• Maintain vendor master records, including vendor setup, W‑9 administration, and ongoing maintenance.
• Review invoices for proper approvals, coding, and supporting documentation.
• Investigate and resolve invoice discrepancies, pricing variances, and vendor inquiries.
• Prepare and process weekly payment runs, including checks, ACH, wire payments, and positive pay activities as applicable.
• Lead the annual 1099 reporting process, including vendor compliance, and timely filing requirements.
• Monitor AP aging and communicate issues requiring management attention.

• Review capital expenditure requests and supporting documentation for proper accounting treatment.
• Maintain fixed asset records, including additions, disposals, transfers, and depreciation schedules.
• Reconcile fixed asset subsidiary records to the general ledger.
• Own the accounting for capital expenditures, including project tracking, capitalization, reporting and analysis.

• Administer the company credit card and expense reporting system.
• Review employee expense submissions for completeness, policy compliance, and proper coding.
• Follow up with cardholders and approvers regarding missing receipts, business purpose documentation, and outstanding submissions.
• Prepare monthly credit card accruals and reconciliations.
• Reconcile credit card clearing accounts and investigate discrepancies.

• Prepare assigned journal entries and supporting schedules.
• Prepare assigned balance sheet account reconciliations and investigate reconciling items.
• Support monthly financial reporting by meeting established close deadlines.
• Assist with year‑end audit requests and supporting documentation.

• Follow established accounting policies, procedures, and internal controls.
• Maintain organized and complete accounting records and documentation.
• Assist in identifying opportunities to strengthen controls and improve processes.
• Support ERP system enhancements, testing, and process documentation as needed.
• Identify opportunities to improve accounting processes and participate in their implementation.

• Prepare ad hoc financial reports and analysis as requested.
• Support special accounting and finance projects.
• Perform other accounting duties and responsibilities as assigned.

• Bachelor’s degree in Accounting or Finance required.
• 3‑5 years of accounting experience with significant accounts payable responsibilities preferred.
• Strong understanding of accounts payable, general ledger accounting, journal entries and account reconciliations.
• Experience with fixed assets and capital expenditure accounting preferred.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with ERP systems;
  Sage X3 experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Demonstrated ability to identify issues, recommend practical solutions, and manage work independently.
• Experience in a manufacturing environment preferred.

• Work‑hour flexibility
• Health, vision, and dental coverage
• Company‑paid life insurance
• Short‑term and long‑term disability insurance
• 401(k) retirement plan
• 10 paid holidays
• 3 weeks vacation
• Paid funeral leave
• Paid jury duty

Standing, walking, pushing, pulling, bending, stooping. The strength rating for this job is L – Light Work – exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. There are more physical requirements than those for sedentary work.