Staff Accountant – Accounts Payable

Primary Duties and Responsibilities Accounts Payable

• Process vendor invoices accurately and timely, including matching invoices to purchase orders and receiving documents, while maximizing available vendor discounts and supporting cash flow management.
• Maintain vendor master records, including vendor setup, W-9 administration, and ongoing maintenance.
• Review invoices for proper approvals, coding, and supporting documentation.
• Investigate and resolve invoice discrepancies, pricing variances, and vendor inquiries.
• Prepare and process weekly payment runs, including checks, ACH, wire payments, and positive pay activities as applicable.
• Lead the annual 1099 reporting process, including vendor compliance, and timely filing requirements.
• Monitor AP aging and communicate issues requiring management attention.

• Review capital expenditure requests and supporting documentation for proper accounting treatment.
• Maintain fixed asset records, including additions, disposals, transfers, and depreciation schedules.
• Reconcile fixed asset subsidiary records to the general ledger.
• Own the accounting for capital expenditures, including project tracking, capitalization, reporting and analysis.

• Administer the company credit card and expense reporting system.
• Review employee expense submissions for completeness, policy compliance, and proper coding.
• Follow up with cardholders and approvers regarding missing receipts, business purpose documentation, and outstanding submissions.
• Prepare monthly credit card accruals and reconciliations.
• Reconcile credit card clearing accounts and investigate discrepancies.

• Prepare assigned journal entries and supporting schedules.
• Prepare assigned balance sheet account reconciliations and investigate reconciling items.
• Support monthly financial reporting by meeting established close deadlines.
• Assist with year-end audit requests and supporting documentation.

• Follow established accounting policies, procedures, and internal controls.
• Maintain organized and complete accounting records and documentation.
• Assist in identifying opportunities to strengthen controls and improve processes.
• Support ERP system enhancements, testing, and process documentation as needed.
• Identify opportunities to improve accounting processes and participate in their implementation.

• Prepare ad hoc financial reports and analysis as requested.
• Support special accounting and finance projects.
• Perform other accounting duties and responsibilities as assigned.

• Bachelor's degree in Accounting or Finance required.
• 3-5 years of accounting experience with significant accounts payable responsibilities preferred.
• Strong understanding of accounts payable, general ledger accounting, journal entries and account reconciliations.
• Experience with fixed assets and capital expenditure accounting preferred.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with ERP systems;
  Sage X3 experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Demonstrated ability to identify issues, recommend practical solutions, and manage work independently.
• Experience in a manufacturing environment preferred.

We offer a generous benefits package for all team members, including work‑hour flexibility, health, vision, dental, company‑paid life insurance, short‑term and long‑term disability, 401(k) retirement plan, 10 paid holidays, 3 weeks vacation, paid funeral leave, and paid jury duty.

Standing, walking, pushing, pulling, bending, and stooping. The strength rating for this job is L – Light Work – exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. There are more physical requirements than those for sedentary work.