Accounts Payable and General Ledger Specialist

Summary

The Accounts Payable and General Ledger Specialist is a highly organized and detailed position. This position is responsible for maintaining accurate financial records, reconciling accounts and support financial reporting.

• Receive, verify, and process invoices from vendors and suppliers ensuring they patch purchase orders and receipts to prevent duplicate or unauthorized payments.
• Enter approved invoices in the accounts payable system, prioritize payments to take advantage of cash discounts and execute payments via checks, ACH, Wire Transfers, or credit card processing to agreed upon payment terms.
• Maintain accurate vendor records, including W9s and service agreements and/or contracts.
• Correspond with vendors to resolve billing discrepancies, respond to payment inquiries.
• Review employee expense reports and company credit card statements to confirm compliance with company policies.
• Prepare and post journal entries, including accruals and recording cash disbursements and receipts.
• Reconcile balance sheet and income statement accounts, verify account balances, and investigate discrepancies to maintain financial integrity.
• Assist in the development and implementation of accounting policies and procedures.
• Serve as back up to accounting assistant in their absence.
• Other duties as assigned.

• Strong attention to detail and accuracy in data entry and financial recordkeeping.
• Effective problem solving skills to identify and correct financial discrepancies.
• Proficient in Microsoft Office suite, particularly with Excel.
• Strong verbal and written communication skills.
• Ability to work independently and as a part of a team.
• Minimum of associate’s degree in accounting or business with 35 years of accounting experience.