Primary caregiver - Day Care Center

Foundation Administrative Assistant

At Mercy One, health care is more than just a doctor's visit or a place to go when you're in need of medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well. Mercy One Dubuque is the leading hospital in the tri-states, offering the only comprehensive cardiology center and Level II regional neonatal intensive care unit in the area as well as the newly constructed Mercy One Dubuque Cancer Center.

Other services include a trauma center, a CARF-accredited inpatient rehabilitation unit, orthopedics, retail pharmacies, palliative care and a wide range of outpatient and community services. Mercy One operates two hospital-based skilled nursing units and a 40-bed nursing home. In recognition of the strength of its nursing service and the overall quality of patient care, Mercy One Dubuque has been designated a Magnet hospital four consecutive times – the nation's most prestigious award for nursing excellence.

Join the Mercy One Family! We are looking to hire a Foundation Administrative Assistant

As a Foundation administrative assistant at Mercy One, you will support the Executive Director and staff in the promotion and execution of the management of the Mercy One Dubuque Foundation and the Mercy One Dyersville Foundation. Performs varied administrative support, office management and project management for a successful Foundation office. Assists with annual campaigns, special events, data entry, direct mailings and fundraising events.

Provides administrative support to advance opportunities for the development, establishment and maintenance of comprehensive fund development programs in Dubuque, Dyersville, and affiliated sites and programs of Mercy One. Functions as the database manager for Blackbaud CRM and other software for both Dubuque and Dyersville Foundations ensuring donor data integrity, ensuring consistency and accuracy of the database.

Schedule:

• Monday-Friday
• 40 hours per week

General Requirements:

Adheres to the principles of caring and expected behaviors outlined in Mercy One Dubuque Medical Center's Model of Caring and Trinity Health's Code of Conduct, fostering a climate where all customers are treated in a manner consistent with Mercy One Medical Center's Mission and Values.

Maintains a working knowledge of applicable Federal, State and local laws and regulations, Trinity Health's Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

Provides coordination and leadership for special events annual giving, all fundraising events, direct mail campaigns and other projects as needed.

Functions as Gala Systems Manager

• Oversees overall set-up and management of guest registration, check-out and item pick-up at the gala.
• Primary contact with Greater Giving (gala software company) and manages computers, printers and staff for a successful registration and check-out process.
• Organizes and tracks procured items and creates all necessary forms needed for silent and live auction packages.
• Assembles and enters all packages in both Greater Giving and Blackbaud CRM.
• Trains volunteers to assist with registration, check-out using Greater Giving.
• Oversees entire check-in and check-out processes to ensure complete information for records and correct information for guests' receipts.
• Manages all gala processes having to do with bidding using Greater Giving/Blackbaud CRM.
• Oversees processing of online credit card payment.
• Creates and reviews gala analytics reports.

Coordinates Mercy School of Nursing Alumni database and records

• Maintains and updates Mercy Nursing Alumni member list.
• Coordinates mailing list for the annual nursing alumni Banquet/Fall Mailing.
• Processes registration for banquet, donations and dinner reservations.
• Assures registration fees (dinner, donations and dues) are properly recorded in Blackbaud/CRM.
• Creates appropriate reports for Alumni group.

Manages mailing, reservations and associated activities of special events

a. Annual Colleague Campaign –…